Executive Assistant

3 weeks ago


Durham, United States Saicon Full time

Job Title: Administrative Assistant/Executive Assistant, Sales


Job Summary:

We are seeking a dynamic and experienced Senior Administrative Assistant to provide high-level support to senior executives. The ideal candidate will excel in managing complex calendars, handling competing priorities, and offering proactive solutions with minimal direction. This role requires strong organizational skills, a high level of confidentiality, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

  • Manage complex calendars, schedule meetings, and coordinate travel arrangements.
  • Provide administrative support, including preparing reports, correspondence, and presentations.
  • Liaise between executives and internal/external stakeholders, ensuring seamless communication.
  • Handle sensitive and confidential information with discretion.
  • Anticipate executive needs and proactively resolve issues or streamline processes.
  • Facilitate meetings, take minutes, and follow up on action items.
  • Assist in organizing and planning small events and programs as needed.
  • Compile and process executive expense reports and maintain organizational files.

Qualifications:

  • Bachelor’s degree preferred, or equivalent experience.
  • Minimum of 5+ years of experience supporting senior executives, with at least 2 years in a fast-paced environment.
  • Strong organizational, communication (verbal and written), and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
  • High level of integrity, confidentiality, and professionalism.
  • Ability to multitask, prioritize effectively, and work under pressure.
  • Experience in supporting sales teams or start-up environments is a plus.

Preferred Skills:

  • Strong problem-solving and analytical abilities.
  • Ability to work independently and take initiative.
  • Flexibility to work early or stay late when necessary.


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