Administrative Assistant

2 weeks ago

Tulsa, United States Apex Systems Full time

Technician Associate - Line Data Admin Assitant.

40 hour work week. 4 x 10s or 5 x 8s


Job Summary:

1. Technical Proficiency: Possesses technical knowledge acquired from an Associate Degree in Electrical/Electronic/ Civil/Mechanical Engineering Technology. Gains knowledge of standards, codes, and regulations relevant to area of assignment. Gains knowledge with pertinent equipment, material, systems, and business processes. Assists employees in handling defined portions of routine problems when beneficial to AEP. Possesses basic computer literacy, knowledge, and skills.

2. Leadership & Guidance: Performs work activities as assigned and coached by higher level employees. Demonstrates ability to work with others in supplying information and seeking assistance as necessary.

3. Planning & Organization Ability: Plans work in accordance with AEP standard planning practices. Prioritizes routine work to meet the demands of the company. Maintains accurate records.

4. Problem Solving & Initiative: Applies technical knowledge and experience in resolving problems encountered in assigned work. Uses initiative in looking for opportunities to improve the process and increase job knowledge/technical skills. Seeks out, compiles, analyzes, and interprets information necessary to perform work activities and solve problems.

5. Communication & Interpersonal Skills: Communicates effectively, both orally and in writing with internal and external customers. Assists in the preparation of technical reports and papers. Demonstrates the ability to be a team player. Relates to people in an open, friendly, and sincere manner.

6. Decision Making & Business Awareness: Develops decision-making skills based on sound judgment and job knowledge. Develops an understanding of the roles and responsibilities of the local organizational unit.


Required Skills:

• Quick learn on new software

• Microsoft Excel

• Microsoft Outlook

• Ability to organize and summarize data

• Ability to identify appropriate sources for information needed

• Ability to solicit and obtain information needed from internal or external contacts

• Ability to follow up on data requests and other tasks

• Ability to create, run, and interpret reports

• Comfortable working in a construction area if needed

• Excellent communication and strong multi-tasking skills

• Valid drivers license and good driving record


Nice to have:

• Experience and/or knowledge of: Webex, OneNote, SharePoint, Adobe Acrobat MAXIMO, Visio, Scanview, SnagIT, DS Track, Clearion.


**Clearion is an application used by T Line and forestry to manage inspections, record inspection data, write work orders and track completed task associated with T Line activities. ** Experience with this application would be extremely helpful, however, training will be provided at the time of hire. **


Job Duties:

Data Review

• Review backlog of ITIS conditions in Clearion for accuracy

• Verify conditions migrated from ITIS into Clearion

• Remove completed ITIS conditions in Clearion

o Remove ITIS conditions in Clearion with pending/ valid work orders.

o Field verification

o Closed work order review

• Coordinate FMP completion needs with local supervision.


Data Entry

• Support TFS Line Coordinators with Clearion data entry

o Condition Lifecycle Management

o Create Assessments in Clearion Web per each line

o Create and review conditions within each assessment in Clearion X

o Create tasks for conditions in Clearion X in order to work and complete condition

o Create work groups in Clearion Web per each line for preparing scheduled work.

o Assign tasks to each work group in Clearion Web for work completion

o Assign task to crews in Clearion X to NE crew leader for in field completion

o Complete work tasks for NE crew leaders when necessary and obtain structure pictures

o Complete the FMP cycle within ten days of job completion

o Enter all necessary details and information regarding each structure for FMP completion

o Once job is completed, track all necessary information and charges per work order accuracy

o Assist coordinators and supply information for monthly work order tracking meetings

o Assist coordinators and line personnel with FAC-008 issues and data entry in Clearion X


• Coordinate FMP completion and submittal with contract resource

o Obtain all necessary information from contractor groups needed to complete FMP cycle

o Complete the FMP cycle within ten days of job completion

o Enter all necessary details and information regarding each structure for FMP completion

o Once job is completed, track all necessary information and charges per work order accuracy

Data Auditing

• Monitor condition lifecycle management in Clearion with respect to internal guidelines and policies for timeliness

o Creation

o Completion

o FMP compliance

o Work order closure

o Close assessments within Clearion Web for accuracy

o Close work groups within Clearion Web for accuracy and condition completion

o Verify conditions are removed from Clearion with closing each work group.

o Modify each work group and assessment to maintain a targeted due date of work completion within Clearion Web

• Coordinate reporting to local management to demonstrate condition lifecycle management success and foster local accountability

o Leverage dashboards and other reporting metrics

• Establish and execute standard process for reviewing data compliance on emergent work

o Condition creation, completion, FMP

  • Dealership Administrative Assistant

    7 days ago

    Tulsa, United States Barracuda Staffing, Inc. Full time

    We are currently seeking a Dealership Administrative Assistant for our client in Okmulgee, OK. The successful candidate will be a strong multitasker with exceptional organizational skills. The administrative assistant will be responsible for the day- Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    3 weeks ago

    Tulsa, United States Kelly Full time

    Kelly SPS is looking for an Administrative Assistant for an industrial facility in Tulsa, OK. This is a 6 month part time role and would be about 30 hours per week. Hours would be 9a-2:30p Mon-Fri and position would come with benefits including PTO, Paid Holidays, Health and Life Insurance, and 401k.You will work with and report to the Director of Operations...

  • Administrative Assistant

    3 weeks ago

    Tulsa, United States Kelly Full time

    Kelly SPS is looking for an Administrative Assistant for an industrial facility in Tulsa, OK. This is a 6 month part time role and would be about 30 hours per week. Hours would be 9a-2:30p Mon-Fri and position would come with benefits including PTO, Paid Holidays, Health and Life Insurance, and 401k.You will work with and report to the Director of Operations...

  • Administrative Assistant

    4 weeks ago

    Tulsa, United States Kelly Full time

    Kelly SPS is looking for an Administrative Assistant for an industrial facility in Tulsa, OK. This is a 6 month part time role and would be about 30 hours per week. Hours would be 9a-2:30p Mon-Fri and position would come with benefits including PTO, Paid Holidays, Health and Life Insurance, and 401k.You will work with and report to the Director of Operations...

  • Plant Operations Administrative Assistant

    7 days ago

    Tulsa, United States Montereau Inc Full time

    Montereau of Tulsa, OK is seeking to hire a Plant Operations Administrative Assistant who is committed to fulfilling Montereau's mission: to value, support, and uplift the lives of older adults and the people who care for them. Are you organized, professional, and eager to contribute to the smooth functioning of our plant operations? We're seeking a Plant...

  • Administrative Personal Assistant

    3 weeks ago

    Tulsa, United States jl enterprises Full time

    Job DescriptionJob DescriptionCombination Caregiver and Personal Assistant (PA) (TULSA)jl enterprise © craigslist - Map data © OpenStreetMap81st near memorialcompensation: between $13 & $15 per hremployment type: part-timejob title: CAREGIVER & PAJob Summary: Note: This is a PARTIME position.I am seeking a compassionate and reliable individual to...

  • Plant Operations Administrative Assistant

    3 weeks ago

    Tulsa, United States Montereau Full time

    Job DescriptionJob DescriptionMontereau of Tulsa, OK is seeking to hire a Plant Operations Administrative Assistant who is committed to fulfilling Montereau's mission: to value, support, and uplift the lives of older adults and the people who care for them.Are you organized, professional, and eager to contribute to the smooth functioning of our plant...

  • Administrative Assistant

    7 days ago

    Tulsa, United States Apex Systems Full time

    Technician Associate - Line Data Admin Assitant.40 hour work week. 4 x 10s or 5 x 8sJob Summary:1. Technical Proficiency: Possesses technical knowledge acquired from an Associate Degree in Electrical/Electronic/ Civil/Mechanical Engineering Technology. Gains knowledge of standards, codes, and regulations relevant to area of assignment. Gains knowledge with...

  • Administrative Assistant 2

    1 week ago

    Tulsa, Oklahoma, United States Sodexo Full time

    Unit Description: A passion for helping people and attention to detail are the hallmarks of your success. Join a team where you can make a difference.   Sodexo is seeking a detail-oriented Administrative Assistant to join the Food and Nutrition team at Hillcrest Medical Center located in Tulsa, OK. Hillcrest is a 656-bed hospital among Oklahoma’s...

  • Marketing Administrator

    2 weeks ago

    Tulsa, Oklahoma, United States Tenstreet Full time

    Tenstreet is a growing, fast-paced, Software as a Service (SaaS) business providing solutions for the transportation industry. Tenstreet is based in Tulsa, Oklahoma. Together we're disrupting the ways in which companies market to, recruit, onboard and manage drivers. We're a team of overachievers who excel in execution, collaboration and problem solving. We...

  • Marketing Administrator

    3 hours ago

    Tulsa, United States Tenstreet LLC Full time

    Tenstreet is a growing, fast-paced, Software as a Service (SaaS) business providing solutions for the transportation industry. Tenstreet is based in Tulsa, Oklahoma. Together we're disrupting the ways in which companies market to, recruit, onboard and manage drivers. We're a team of overachievers who excel in execution, collaboration and problem solving. We...

  • Front Desk Administrator

    3 weeks ago

    Tulsa, United States Hair Club Full time

    ** Front Desk Administrator -Tulsa** **Job Category****:** Field- Administrative **Requisition Number****:** FRONT002366 Showing 1 location **Job Details** **Description** **A Day in the Life: :** You'll be responsible for the center's administrative and office support functions along with any activities: * Facilitating new client and existing member flow *...

  • Architectural Team Administrator

    2 weeks ago

    Tulsa, United States SGA Design Group Full time

    Job DescriptionJob DescriptionSGA Design Group is seeking a proactive team player to join us in our Tulsa or Bentonville office as a Team Administrator. This is an opportunity to join a dynamic team that provides architectural services for major brands across the country. You'll be working with other design professionals on ground-up buildings, remodels,...

  • Executive Assistant

    7 days ago

    Tulsa, United States OakTree Staffing Services Full time

    We are looking for a talented Administrative Assistant to help us navigate our future. This role will directly support the company' s President and 4-person Leadership Team, in addition to managing critical activities across the Finance, Human Resour Executive Assistant, Executive, Assistant, Customer Service, Staffing

  • Executive Assistant

    2 weeks ago

    Tulsa, United States Family & Children's Service Full time

    Provide executive assistant support to the CEO and other Administrators of Family and Children's Services. Assist in serving as the board recording secretary for F&CS Corporate Board and Endowment Board of Directors and all Board committees. Help manage scheduling, correspondence, packet preparation, board setup, minutes and records for Board and its...

  • Senior Subcontracts Administrator

    2 weeks ago

    Tulsa, United States Cherokee Nation Businesses Full time

    Job DescriptionSenior Subcontracts Administrator Manage the legal, financial, and operational risk of Cherokee Nation Businesses (CNB) and its subsidiaries by administration of subcontract documents consistent with client requirements, government regulations and CNB policies/procedures. Responsible for activities which span the entire procurement cycle,...

  • Case Administrator/Courtroom Deputy I/II

    3 weeks ago

    Tulsa, United States Oklahoma Northern Bankruptcy Court Full time

    Main content Job Details for Case Administrator/Courtroom Deputy I/II Court Name/Organization: Oklahoma Northern Bankruptcy Court Overview of the Position: The U.S. Bankruptcy Court for the Northern District of Oklahoma seeks applications from qualified candidates for the position of Case Administrator/Courtroom Deputy I/II. Case...

  • Wealth Management Assistant

    1 week ago

    Tulsa, United States MidFirst Bank Full time

    This position will be responsible for providing administrative support to Tulsa Trust administrators and staff in order to meet customer needs and manage the overall account relationship. The position will have direct interaction and communication with trust customers and professional partners. Other duties include:Assist trust administrators in completion...

  • Executive Assistant, CEO

    2 weeks ago

    Tulsa, United States Ardent Health Services Full time

    Overview Hillcrest HealthCare System (HHS) is a comprehensive health system providing quality healthcare in northeastern Oklahoma, with the system's flagship hospital, Hillcrest Medical Center, located in Tulsa. Additionally, HHS is comprised of Bailey Medical Center, Hillcrest Hospital Claremore, Hillcrest Hospital Cushing, Hillcrest Hospital Henryetta,...

  • Accounting Assistant

    7 days ago

    Tulsa, United States City of Tulsa, OK Full time

    ACCOUNTING ASSISTANT Apply QUALIFICATIONS: Graduation from an accredited college or university with an associate's degree in accounting or business administration supplemented by coursework in accounting and three (3) years of related experience in maintenance of fiscal or public records and policy enforcement; or an equivalent combination of training and...