Administrative Assistant

4 weeks ago

Tulsa, United States Kelly Full time

Kelly SPS is looking for an Administrative Assistant for an industrial facility in Tulsa, OK. This is a 6 month part time role and would be about 30 hours per week. Hours would be 9a-2:30p Mon-Fri and position would come with benefits including PTO, Paid Holidays, Health and Life Insurance, and 401k.


You will work with and report to the Director of Operations and this position provides full range of administrative support to members of the Tulsa Leadership Team. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.


Responsibilities include:

  • Support the day-to-day administrative needs of the Plant Manager, including managing schedules, preparing presentation slides for meetings, drafting communications, handling email and multi-line phone
  • Serve as initial point of contact for guests and visitors and complete appropriate registration
  • Create and post announcements and employee information on Plant monitors
  • Support HR functions for event coordination, office updates, and interview assistance
  • Appropriately manage and maintain confidential information and documents
  • Research price, and purchase office supplies for the department(s)
  • Consolidate and prepare necessary meetings and conference materials for participants.
  • Coordinate and arrange events and meetings including visitor logistics; this may require working with peers around the world using phone and email communication.


Required Knowledge, Skills and Abilities:

  • High School Diploma or GED Required
  • Initiative to work independently and anticipate needs, take care of confidential information, and handle pressure/deadlines easily.
  • Organizational and time management skills to accommodate changing workload and multiple priorities
  • Exhibit strong customer service skills and an attitude that exhibits flexibility to meeting business needs
  • Great interpersonal skills to work with staff at all levels, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient
  • Outstanding written and verbal communication skills, phone skills, planning, prioritizing, and proofreading skills


Preferred Knowledge, Skills and Abilities:

  • Associate degree strongly preferred
  • Minimum of 3-5 years of administrative assistant experience providing direct support to an executive, preferred
  • Knowledge and experience in personal computers/Microsoft Office software packages (Word, PowerPoint, Excel), online tools, and various office machines in support of the administrative professional position

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