Administrative Assistant

Found in: Appcast US C2 - 2 weeks ago


Nashville, United States Comrise Full time

Job Description: Administrative Assistant - Nashville, TN

Location: Nashville, TN


Overview:


We are seeking an organized and proactive Administrative Assistant to provide comprehensive support to the Behavioral Health Services President and Medical Director. You will play a key role in coordinating communication, and maintaining a streamlined office environment, contributing directly to the success of the department.


Responsibilities:


Executive Support:

  • Manage calendars and schedules, coordinating meetings and appointments.
  • Compose correspondence and prepare reports for executives.
  • Handle phone calls and inquiries, acting as a point of contact for the department.
  • Liaise with other departments and external stakeholders.


Office Management:

  • Develop and implement efficient office procedures and processes.
  • Maintain accurate records and filing systems, including digital and physical documents.
  • Order and manage office supplies and equipment.
  • Coordinate travel arrangements and event logistics.
  • Project Support:
  • Assist with training, and team meetings.
  • Provide reporting and MOR preparation support to the Senior Leadership team.
  • Support interview processes and candidate onboarding.


Communication and Collaboration:

  • Represent the Service Line President and BHS Senior Leadership team professionally.
  • Act as a liaison between BHS Senior Leadership, Division Vice Presidents, and Market Leaders.
  • Maintain clear and effective communication with all team members.


Additional Duties:

  • Assist with editing and maintaining BHS-related materials.
  • Support the field team with daily needs.
  • Attend meetings and take notes as required.
  • Participate in professional development opportunities.


Qualifications:

  • Bachelor's degree in Business Administration or a related field, or equivalent experience.
  • Strong organizational, communication, and interpersonal skills.
  • Excellent written and verbal communication skills across all levels.
  • Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint, Visio).

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