Administrative Assistant
2 days ago
*Job Title: Administrative Assistant
*Location: Nashville TN
*Duration: 11+ months Contract
* Employment Type: W-2
Job Description:
Performs scheduling and event organization that will ensure the satisfaction of participants and facilitate the completion of business objectives. Administrative and office support activities that may include fielding telephone calls, receiving and directing visitors, creating spreadsheets and presentations, mailroom assistance, and work order entries. Extensive software skills, Internet research abilities, and strong communication skills are required. Staff in this category may also have the title of Facilities Coordinator or Conference Center Coordinator.
Responsibilities:
· Understanding requirements for each event and checking the day of to ensure everything meets standards.
· Coordinates meetings by scheduling and managing calendars.
· Planning events with attention to financial and time constraints
· Write and distribute emails, correspondence memos, letters, faxes, and forms.
· Assist in the preparation of regularly scheduled reports.
· Update and maintain event/conference center policies and procedures.
· Oversee event happenings and act quickly to resolve problems.
· Provide miscellaneous clerical assistance as needed.
· Assist/float to all areas of Facilities as needed.
· Provide high levels of customer care and a friendly, cooperative attitude.
· Act as the point of contact for internal and external clients.
· Provide general support to visitors.
· Act as the point of contact for internal and external clients.
· Meet and communicate with various business units on upcoming events and meetings to discuss desired catering and set-up requirements.
Experience:
· No of Years: 2-5 years experience.
Skills:
· Attendance & Timeliness
· Scheduling & Event Organization
· Excellent Communication Skills
Education:
· Bachelor’s Degree
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