Contract IP Legal Secretary/Legal Assistant

2 weeks ago

Stamford, United States MTK Resources Full time

We are looking for a contract IP Legal Secretary/Assistant for our client in the Stamford, CT area. The Legal Secretary is responsible for all aspects of practice-specific administrative support of attorneys and also provides all aspects of practice-specific administrative support and patent filing support for the ‎department. ‎This is a 9am to 5pm, in office 5 days a week, 2 to 3 month contract role.

Duties & Responsibilities :

  • Responsibilities include, but are not limited to, providing legal administrative support to patent client work

  • Assist with domestic and international patent prosecution

  • Preparing and filing US Patent Applications, Provisional Applications, Non-Provisional Applications, Continuation Applications, Continuation-In-Part Applications, National Stage Applications and Divisional Applications documents through the IPDAS software/database

  • Preparing and filing of Preliminary Amendments, Responses to USPTO Office Actions, Notice to Respond to Missing Parts, Assignments, Information Disclosure Statements and, Notice of Allowance documents through the IPDAS software/database

  • Creating reporting letters and, legal documents such as Declaration and Power of Attorney forms and Assignments through the IPDAS software/database

  • Downloading foreign patents and publications as needed for the preparation of Information Disclosure Statements

  • Maintaining a soft docket

  • Electronic filing with the USPTO

  • File US Patent applications and related forms on-line through the USPTO website

  • Handle all aspects of domestic, including review of attorneys’ dockets to ensure proper docketing while maintaining and meeting all due dates

  • Oversee creation, maintenance and, organization of files for all cases

  • Manage multiple projects under time-sensitive guidelines

  • Open new matter numbers and request conflicts clearance

  • Ability to work within a team environment as well as independently

  • Willingness to work overtime when requested and/or needed

  • Perform other duties and responsibilities as assigned

Education & Qualifications :

  • Bachelor’s Degree or Paralegal Certificate required

  • 3+ years of experience supporting attorneys in IP (Patents)

  • Experience filing US Patent applications, US Trademark applications and related ‎forms online, and handling all aspects of domestic and international prosecution for patents ‎and trademarks

  • Proficiency with document preparation and document management databases (FileSite/DeskSite)

  • Familiarity with docketing ‎databases (CPI, EFS or IPDAS)

  • Advanced skills in MS Word, Excel, Outlook and PowerPoint

  • Effective oral and written communication skills

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