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IP Legal Secretary

3 months ago

Stamford, United States Sound Search Solutions, LLC Full time
Job DescriptionJob Description

IP Legal Secretary wanted for temporary position for 2 month duration in Stamford, CT. This is a full-time temporary (2 month) position that's on-site. Hours are 9am-5pm M-F. Hourly pay is negotiable based on experience. The IP Legal Secretary is responsible for all aspects of practice-specific administrative support of attorneys and also provides all aspects of practice-specific administrative support and patent filing support for the department.


Duties & Responsibilities:

  • providing legal administrative support to patent client work
  • Assist with domestic and international patent prosecution
  • Preparing and filing US Patent Applications, Provisional Applications, Non-Provisional Applications, Continuation Applications, Continuation-In-Part Applications, National Stage Applications and Divisional Applications documents through the IPDAS software/database
  • Preparing and filing of Preliminary Amendments, Responses to USPTO Office Actions, Notice to Respond to Missing Parts, Assignments, Information Disclosure Statements and, Notice of Allowance documents through the IPDAS software/database
  • Creating reporting letters and, legal documents such as Declaration and Power of Attorney forms and Assignments through the IPDAS software/database
  • Downloading foreign patents and publications as needed for the preparation of Information Disclosure Statements
  • Maintaining a soft docket
  • Electronic filing with the USPTO
  • File US Patent applications and related forms on-line through the USPTO website
  • Handle all aspects of domestic, including review of attorneys dockets to ensure proper docketing while maintaining and meeting all due dates
  • Oversee creation, maintenance and, organization of files for all cases
  • Manage multiple projects under time-sensitive guidelines
  • Open new matter numbers and request conflicts clearance


Education & Qualifications:

  • Bachelors Degree or Paralegal Certificate required
  • 3+ years of experience supporting attorneys in IP (Patents)
  • Experience filing US Patent applications, US Trademark applications and related forms online, and handling all aspects of domestic and international prosecution for patents and trademarks
  • Proficiency with document preparation and document management databases (FileSite/DeskSite)
  • Familiarity with docketing databases (CPI, EFS or IPDAS)
  • Advanced skills in MS Word, Excel, Outlook and PowerPoint
  • Effective oral and written communication skills