Bilingual Administrative Assistant

3 weeks ago


Miami, United States Xtellus Capital Partners Full time

We are seeking a highly organized and detail-oriented Administrative Assistant to join our growing team. The ideal candidate will provide primary administrative support to a Partner by managing calendars, scheduling meetings, coordinating travel arrangements, and processing expense reports. The candidate will also provide administrative support, as necessary, to the rest of the team.


This is a full time position with benefits, which include 401K, PTO and health insurance.


Responsibilities may include:

  • Manage complex calendars and schedule appointments efficiently;
  • Coordinate travel arrangements, including booking flights and accommodations;
  • Process expense reports;
  • Assist with project management tasks as needed;
  • Provide minimal and back-up support to Miami-based executives and assist all members of Xtellus / XTS team visiting Miami office, as necessary;
  • Provide back coverage to a New York-based EA/OM as requested;

 

Qualifications:

  • Excellent communication skills, both written and verbal in English and Spanish languages
  • Team player, ready to pick up support tasks as necessary
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel) 
  • Strong organizational and time management skills 
  • Ability to prioritize tasks and meet deadlines 
  • Detail-oriented with a high level of accuracy 

 

Preferred:

  • Notary public license or being willing to take the notary public exam
  • Experience in a supporting role as an administrative assistant
  • Experience working in a financial organization is a big plus
  • Experience with CRM software, database and various online platforms is a big plus




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