Administrative Coordinator

3 weeks ago

San Antonio, United States Insight Global Full time

Job Title: Administrative Coordinator

Location: San Antonio, TX 78205 (Onsite M-F)

Duration: 6-month contract to hire

Pay Rate: $20-23/hr

Hours: M-F 8am-5pm


Qualifications:

  • High School graduate, GED, or equivalent experience
  • Minimum of 2-3 years demonstrated experience in administrative work
  • Advanced computer skills (Word, Excel, Power Point, Outlook)
  • Must be able to multi-task and work with numerous interruptions
  • Must be able to understand and follow written and verbal instructions
  • Must be able to work with a variety of managerial styles


Plusses:

  • Working knowledge/understanding of CMMS systems
  • Advanced excel experience
  • Analytical experience within reporting tools
  • Worked in Facility operations/maintenance administration environment


Day to Day:

Perform a variety of duties and functions to support the Facilities Department. This position covers multiple job functions that support managers, as well as, client managers.

  • Enter all incoming work order requests (via email, phone, text, etc.) and delegate them to correct technicians using a CMMS System
  • Maintain email distribution list for department – be able to answer or forward email to correct person/department
  • Develop a good relationship with the client and maintain client confidence through effective communication, open rapport and a solid record of delivery on commitments
  • Maintain/update all employee files
  • Maintain/update all safety records
  • Maintain/update on-site financial records (i.e., data entry of all costs accrued by C&W including credit card receipts and POs opened for work performed or good purchased)
  • Maintain a good relationship with vendors
  • Assist with the setup of a variety of on-site meetings/events
  • Must be able to work with other departments in the building
  • Maintain discreetness in regards to any financial information or any employee information
  • Ability to follow all safety protocols in place on-site
  • Provide monthly KPIs (Key Performance Indicators) to C&W and to client
  • Track/update PTO/Vacation time taken
  • Provide any needed support to managers, as well as, the client managers
  • Perform all other tasks as assigned by managers, to meet the needs of the client

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