Administrative Coordinator

2 weeks ago

San Diego, United States UC San Diego Health Full time

Payroll Title:

- PROJECT POLICY ANL 2
- Department:

- SCH OF PHARMACY AND PHARM. SCI
- Hiring Pay Scale
- $27.16 - $36.93 / Hour
- Worksite:

- La Jolla
- Appointment Type:

- Career
- Appointment Percent:

- 100%
- Union:

- Uncovered
- Total Openings:

- 2
- Work Schedule:

- Days, 8 hrs/day, Monday-Friday**#128285 Administrative Coordinator***:Extended Deadline: Mon 4/29/2024**

**UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.**

**DESCRIPTION**:
The Administrative Coordinator will serve as a key resource for the coordination, administration, organization and management of the day-to-day operations, including support school faculty leadership. Liaison with faculty, campus officials, students, and central campus offices. Responsible for the management and administration of highly sensitive and confidential material. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.

Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.

**MINIMUM QUALIFICATIONS**:

- Six years of related experience, education/training, OR an Bachelor’s degree in related area plus two years of related experience/training.
- Working knowledge of common organization
- Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong writing and editing skills to compose, proofread, and to review copy for correct grammar and format, completeness, etc. for self or others, for a wide range of documents and needs. Demonstrated experience in interacting with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy and flexibility to promote positive working relationships and job effectiveness.
- Proficient in ability to use discretion and maintain all confidentiality.
- Demonstrates ability to use sound judgment in responding to issues and concerns. Demonstrated ability to act on initiative and exercise independent judgment in executing a wide variety of functions and maintaining absolute reliability in handling confidential and sensitive matters.
- Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as to offer recommendations for improvements to such items/issues.
- Proficient in ability to multi-task with demanding timeframes. Strong time management, organizational and follow-up skills to prioritize and complete tasks and projects within set time lines. Ability to work under pressure to meet tight deadlines and adapt to changing priorities. Strong decision-making skills to effectively respond to unexpected events and crises.
- Demonstrated strong project management and administrative knowledge, skills, and experience in a fast-paced, constantly changing, decentralized, growing organization.
- Proven ability to develop, analyze and carry out program and project objectives and work with others in achieving organizational goals. Ability to research, gather and organize information to produce concise reports using various resources.
- Proven ability to coordinate large meetings or conferences. Demonstrated experience making complex travel arrangements and preparing reimbursement.

**PREFERRED QUALIFICATIONS**:

- Prefer knowledge and experience with UCSD on-line and web based accounting systems (BLINK, FinancialLink, etc.)

**SPECIAL CONDITIONS**:

- Must be willing to work in or near a laboratory environment.
- Occasional evenings and weekends may be required.
- Must be able to work various hours and locations based on business needs.
- Pay Transparency Act_

Annual Full Pay Range: $56,700 - $97,500 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $27.16 - $46.70

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining

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