Administrative Coordinator

1 month ago


San Francisco, United States Ascend Talent Solutions Full time

Our client is an international commercial real estate developer, owner and manager The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent.


Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following:


Responsibilities Include:

  • Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team.
  • Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy.
  • Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards.
  • Coding and entering invoices into the accounting system, MRI, Timberline, Yardi.
  • Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues.
  • Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator.


Position Requirements

  • 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus
  • Highly proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible and have a positive, can-do attitude.
  • Excellent attention to detail with strong customer service skills and ability to prioritize
  • Ability to communicate well in both written and verbal communication forms.
  • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
  • Strong interest in real estate.


Education

  • Bachelor’s degree preferred or similar work experience


Benefits

  • PTO, PST, Medical, Dental, and Vision


Compensation

  • $26 - 29/hr


  • San Francisco, United States Ascend Talent Solutions Full time

    Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent.Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with...


  • San Francisco, United States Nortia Staffing - Human Resources, Accounting and Administrative Staffing Full time

    We have a client in Morgan Hill seeking a strong HR Coordinator to join their organization.Hours are 8:00am-5:00pm and 100% onsite!Ideal candidate will have 5+ years of Administrative experience supporting calendaring, data entry, organizing files, expense report processing and other adhoc admin tasks.Starts ASAP!Pay is $30-$32/hr and this role is temp to...


  • San Francisco, United States Nortia Staffing - Human Resources, Accounting and Administrative Staffing Full time

    We have a client in Morgan Hill seeking a strong HR Coordinator to join their organization.Hours are 8:00am-5:00pm and 100% onsite!Ideal candidate will have 5+ years of Administrative experience supporting calendaring, data entry, organizing files, expense report processing and other adhoc admin tasks.Starts ASAP!Pay is $30-$32/hr and this role is temp to...


  • San Francisco, United States TCWGlobal Full time

    Facilities Workplace Administrative Coordinator San Francisco, CA 94107 (*Local candidates. Onsite)$40-43hr (Weekly pay + benefits)12 month contract (Excellent potential for extension)Full-time M-F 8am-5pm Our client has created the best place to share code with friends, co-workers, classmates, and complete strangers. Over 31 million people use their...


  • San Francisco, United States TCWGlobal Full time

    Job DescriptionJob DescriptionFacilities Workplace Administrative Coordinator San Francisco, CA 94107 (*Local candidates. Onsite)$40-43hr (Weekly pay + benefits)12 month contract (Excellent potential for extension)Full-time M-F 8am-5pm Our client has created the best place to share code with friends, co-workers, classmates, and complete strangers. Over 31...


  • San Francisco, United States TCWGlobal Full time

    Job DescriptionJob DescriptionFacilities Workplace Administrative Coordinator San Francisco, CA 94107 (*Local candidates. Onsite)$40-43hr (Weekly pay + benefits)12 month contract (Excellent potential for extension)Full-time M-F 8am-5pm Our client has created the best place to share code with friends, co-workers, classmates, and complete strangers. Over 31...


  • South San Francisco, United States The Rockridge Group Full time

    Job DescriptionJob DescriptionTitle: L1 Technical CoordinatorJob Description: Contacting customers and coordinating schedules for technicians, etc. Individual is the frontline to all incoming jobs.Requirements/skillsets:Good organizational skills that are relative to an administration role.Good time management skills are a must.Excellent phone and...


  • South San Francisco, United States The Rockridge Group Full time

    Job DescriptionJob DescriptionTitle: L1 Technical CoordinatorJob Description: Contacting customers and coordinating schedules for technicians, etc. Individual is the frontline to all incoming jobs.Requirements/skillsets:Good organizational skills that are relative to an administration role.Good time management skills are a must.Excellent phone and...


  • San Bernardino, United States California State University, San Bernardino Full time

    **Administrative Support Coordinator (Administrative Support Coordinator I), Registrar's Office - Emergency Hire** **California State University, San Bernardino** **Job No**: 539599 **Work type**: Staff **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business...


  • San Diego, United States Intilify INC Full time

    **Job Title**:Administrative coordinator **Job Locations**:San Diego, CA 92123 **Shift time**:(8:30am-5pm), Mon-Fri **Contract duration**: 16 weeks + possible extension **Guarantee hours**: 40 hours **Start Date**: 05/06/2024 **Roles and responsibilities**: - Responsible for entering & maintaining admission information for patients into the electronic...


  • San Francisco, United States San Francisco State University Full time

    Coordinate and assist with all aspects of the work of the academic planning office including assessment, program review, program accreditation, WASC accreditation, and the curriculum. Accurately track and archive documents, coordinate with university Coordinator, Administrative, Support, Education, Office Coordinator, Graduate


  • San Bernardino, United States California State University Full time

    **Job no**: 539599 **Work type**: Staff **Location**: San Bernardino - San Bernardino Campus **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location) **Job Summary**: Under general supervision, this position provides clerical and administrative...


  • San Diego, United States VESTIS Full time

    Vestis - 5665 Eastgate Drive [Office Assistant / Receptionist] As an Administrative Coordinator at Vestis, you'll: Coordinate all administrative tasks for the office, including managing schedules, organizing meetings, and handling correspondence; Maintain accurate records of office expenses and inventory levels; Assist with the onboarding process for new...


  • San Francisco, United States Ascend Full time

    Job DescriptionJob DescriptionAscend Talent Solutions Job DescriptionJob Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on...


  • San Francisco, United States Pacific Placement Group Full time

    Job DescriptionJob DescriptionCurrently seeking an Administrative Assistant for one global tech company located in San Francisco, CA. The ideal candidate is a highly organized individual, an excellent multitasker, and a team player with a willingness to get the job done. **This is a Contract role with the possibility to go permanent**Responsibilities of the...


  • San Francisco, United States Tenderloin Neighborhood Development Corporation Full time

    **TITLE**: Facilities Administrator **REPORTS TO**: Director of Facilities **DEPARTMENT**: Property Management **STATUS**: Regular, Full-Time, non-exempt **LOCATION**: 145 Taylor St, San Francisco, CA **WAGE RANGE**: $31.01 - $34.66/hour **SUMMARY** The Facilities Administrator is a highly collaborative position that will partner with the Director of...


  • San Diego, United States Vestis Full time

    Overview: The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted...


  • San Diego, United States Affinity Development Group Full time

    Job DescriptionJob DescriptionSUMMARY The Administrative Coordinator for the Program Specialist Group (PSG) will be customer service driven, a team player and be able to multi-task and thrive in a fast-paced environment. This role will be a pivotal part of the Program Specialist Group and will be responsible for managing e-mail correspondence, surveys, and...


  • San Francisco, United States San Francisco State University Full time

    In consultation with Department Chair, develops school operational policies/procedures and deadlines and monitors adherence to same. Monitors day-to-day operation and services provided to students in the school office. Exercises independent judgment Administrative, Analyst, International, Coordinator, Office Coordinator, Specialist, Education


  • San Antonio, United States PEAK Technical Staffing USA Full time

    Logistics Administrative Coordinator San Antonio, TX 20 hours a week to start, may increase depending on workload The logistics Administrative Coordinator will be moving Material from San Antonio -> Austin, TXSkill Levels Looking for someone with strong excel and computer skills; good communication skills. No logistics experience required; looking for...