Executive Assistant
3 weeks ago
Executive Assistant - Plano Texas
- This position is contract to Permanent
ESSENTIAL FUNCTIONS:
· Manage and coordinate the agenda of weekly senior staff meetings, as well as external meetings
· Coordinate, schedule and organize Board meetings as well as manage correspondence with Board Members
· Organize offsite conferences and external events, including catering and transportation
· Schedules and coordinate arrangements for on-site interviews
· Maintain complex and detailed calendars and multiple inboxes
· Screen incoming calls and visitors to determine the level of priority, while using caution in dispensing information
· Arrange and coordinate travel, as needed
· Process invoices and T&E expense claims for Leadership team. Ensure all policies are followed and items are processed within provided guidelines
· Handle regular activities without prompting, and advise in advance with issues or delays
· Assist in editing spreadsheets and presentations, including creating, printing, and binding, for meetings
· Work collaboratively with other administrative assistants, in positive partnership to support each other
· Lead and coordinate ad hoc projects as requested
· Liaison with Building Management
QUALIFICATIONS (EDUCATION, CERTIFICATIONS AND/OR TRAINING:
· College degree is a plus
EXPERIENCE:
· At least five years of administrative experience, ideally supporting at the Vice President level (or equivalent) or above
ESSENTIAL SKILLS, KNOWLEDGE, ABILITY AND MENTAL REQUIREMENTS:
· Advanced ability to organize
· Tact and good judgment in confidential situations, and proven experience interacting with senior management
· Strong interpersonal, written, and oral communication skills
· Strong proficiency in Microsoft Office
· Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
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