Executive Assistant

2 weeks ago

Plano, United States TimeClock Plus Full time

This role will report to the Chief Executive Officer. As the Executive Assistant, you will be an integral part of the team providing expertise in people and organizations to anticipate challenges, diagnose problems, prescribe actions, and lead programs that directly impact the organization's success. In addition, in this role, you will operate as the head of People for our office locations within the US and globally, ensuring influential people strategies companywide.

We seek an individual passionate about enabling organizations to achieve their business objectives more effectively and creating a workplace environment that's a magnet for the industry's best and brightest.

As an Executive Assistant, you will:

* Support coordination of executives' calendars, appointments, and travel arrangements
* Coordinate and prepare for meetings, events, and presentations, including creating agendas, taking minutes, and following up on action items
* Process expense reports for executives
* Prepare and edit correspondence, reports, memos, and other documents, ensuring accuracy and compliance with company policies and standards
* Handle sensitive and confidential information with discretion and professionalism
* Research and analyze information and data to support decision-making and problem-solving
* Provide general administrative support to the executives and their teams, such as answering phone calls, emails, and inquiries, filing, copying, and scanning documents, and ordering office supplies
* Act as a point of contact for all Plano office needs, including order materials, planning events, and executing HR initiatives as may be requested
* Liase with vendors and outside organizations on behalf of TCP and the executive team
* Coordinate with administrative staff in other TCP offices
* Perform other duties as assigned by the executives

You are a strong fit for this role if you have:

* A Bachelor's degree in business administration, communication, or related field, or equivalent work experience
* At least 3-5 years of progressive experience as an Executive Assistant, Administrative Assistant, or similar role, supporting senior-level executives
* Proficient in Microsoft Office Suite and other office software and tools
* Excellent verbal and written communication skills, with the ability to communicate effectively with diverse audiences and stakeholders
* Strong organizational, time management, and prioritization skills, with the ability to handle multiple tasks and deadlines in a fast-paced environment
* High attention to detail, accuracy, and quality
* Proactive, flexible, and adaptable, with the ability to work independently and as part of a team
* Professional, courteous, and discreet, with the ability to maintain confidentiality and exercise good judgment

Benefits:

* Competitive salary
* 20 Days of PTO (Paid Time Off) and 13 days of companywide holidays
* 8 hours to volunteer and impact the community
* Comprehensive benefits (Health/Dental/Vision/ 401K)
* The work/life set up you need to be successful

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