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Event Coordinator

4 months ago

Cleveland, United States Cleveland Metroparks Full time

Job Description

The Event Coordinator plans, coordinates, and executes weddings, picnics, conferences, and special events from start to finish. The Event Coordinator ensures Cleveland Metroparks will be an enjoyable year-rounds recreation facility for all ages and incomes and maintains a positive public image of Cleveland Metroparks.

Essential Functions: 

Regular and predictable attendance is expected and required. All Cleveland Metroparks employees must be prepared to work flexible schedules, including evenings, weekends, and/or holidays as required. Plans, coordinates and executes events for assigned areas; Coordinates all aspects of event execution, often coordinating several events per day and month; manages clients’ needs while aligning with facility guidelines; provides on-site presence during events to support event logistics; works with Special Events Manager, Event and Group Sales Associate, and Sales Manager to support all client’s needs. Acts as on-site host/hostess for group sales/rentals and Metroparks sponsored events. Assess client needs and quickly provide solutions. Travels to various locations throughout the park district to provide on-site presence during events. Plans and coordinates the logistical execution of events, including sponsor relations, entertainment, staffing, set up, execution, and tear down. Works with vendors to secure proper bids and payments of purchases related to the events. Works with manager to create profit and loss statements for each event and ensures all events meet set goals. Keeps direct supervisor promptly informed of key/significant issues or concerns. Carries out duties and responsibilities in a safe and efficient manner to maintain a safe work environment and surrounding area for oneself, co-workers and public. Responds to hazardous situations and/or potentially unsafe conditions by taking corrective action as capable and promptly notifying supervisory personnel. Updates and enhances own knowledge by involvement in continuing education for professional growth (i.e., attends relevant conferences, seminars, in-service trainings, and certification programs) Performs related duties as assigned or apparent.