Senior Administrative Assistant

6 days ago

Portland, United States TEKsystems Full time

Job Description - looking for a Senior Administrative Assistant to provide confidential administrative support to two VPs of CDT – VP, Supply Chain Technologies and VP, Quality and Operations Technologies.

This role will be vital in handling a broad scope of confidential and proprietary information, managing routine office matters for executive management members, and working on special projects as assigned.

HOW YOU’LL MAKE A DIFFERENCE

• Provides analytical and specialized administrative support to VP, Supply Chain Technologies and VP, Quality and Operations Technologies. Performs critical and confidential administrative duties and coordinates the production of correspondence and work projects for above executives.

• Schedules meetings and coordinates calendars. Keeps Outlook and contact lists updated and synced to always ensure efficiency and access for the leaders.

• Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering, etc.

• Screens incoming communications and messaging to best assist and coordinate meetings, calls, and in person appointments. Evaluates the relative importance of each and handles appropriately.

• Attends and takes minutes for various meetings – for distribution and record keeping. Maintains follow-up on actions required.

• Coordinates travel arrangements, hotel and car accommodations, and planning of itineraries.

• Enters expense reports in a timely manner for leadership team.

• Maintains positive open lines of communication with all Columbia Sportswear management, staff and other departments in order to contribute to the smooth flow of information and efficient operation of the organization.

• Develops office procedures, as necessary.

• Assists and collaborates with other Executive Assistants on an as needed basis.

Additional Skills & Qualifications

Looking for someone with strong calendaring. communication, and coordination skills. Open to event coordinator, project coordinator, EA, Senior Admin, etc.

YOU ARE Well versed in customer service, inter-personal, and verbal/written communication. Able to work independently and cooperatively in a diverse group. A highly motivated self-starter and can work with minimum supervision. Skilled in solving problems, making decisions, operating independently and with discretion, and working effectively under pressure. Able to use the telephone, computer hardware/software including keyboard, type, sit and stand for extended periods of time. Able to read, write, and speak English. YOU HAVE • Minimum of three years of experience in an Administrative Assistant position • Experience supporting multiple executives concurrently • Associate degree in business or related area preferred • Handled critical and confidential material always necessitating discretion • A demonstrated history of excellent organizational skills, ability to maintain confidentiality, ability to prioritize many tasks and complete tasks with accuracy and efficiency • Ability to work under limited supervision and exercise independent judgment • Strong problem-solving skills including experience providing solutions to problems in situations that are atypical or occur infrequently based on existing precedents or procedures • Handled tasks that require some judgment. May adapt several procedures, processes, and tools to resolve issues • Proficient skills using MS Office (Word, Excel, PowerPoint, and Outlook) • Strong organizational skills Employee Value Proposition (EVP) Work EnvironmentHybrid 3 days a week on campus - equipment provided Monday -Friday 8-5 Business Drivers/Customer Impact Why is the position open(provide details)Backfill - current contractor gave notice because he is moving External Communities Job DescriptionLooking for a Senior Administrative Assistant to provide confidential administrative support to two VPs of CDT – VP, Supply Chain Technologies and VP, Quality and Operations Technologies

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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