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Accounts Receivable Supervisor

3 months ago

Fresno, United States Netafim Full time

The Accounts Receivable (AR) Supervisor position at Netafim USA will fill a key role in the accounting department by working closely with the Accounts Receivable Specialist(s), Senior Accountant, Controller, CFO, Customer Service, Sales, and Netafim’s Customers. This position will report to the Controller and will help create efficiencies in the team to prepare for an upcoming ERP transformation and opportunities for continuous improvement within the accounts receivable department. The AR Supervisor is primarily responsible for performing/assisting with various financial accounting activities including, but not limited to, general ledger account reconciliations, customer payment reconciliations, sales tax certificate management, credit limit review, maintenance, and management within ERP & insurance company’s website, and maintaining and updating AR procedures and SOX controls.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1.    Supervise the daily activities of Accounts Receivable ensuring customers are current

2.    Direct, distribute, and monitor work performed by AR staff

3.    Distribute & reconcile customer statements timely

4.    Document and maintain all AR related processes and procedures

5.    Train and educate new hire employees on AR procedures

6.    Understanding and ability to perform all tasks of employees that report into this position

7.    Responsible for maintaining AR KPIs (expected cash collections, DSO, bad debt, and others)

8.    Perform annual performance evaluations and set goals for AR staff

9.    Review and approve AR staff’s timecards weekly

10. Perform workload analysis on AR staff, manage and delegate tasks

11. Ensures accuracy of AR reports

12. Responsible for vendors maintenance (backup)

13. Carry out billing, collection, and reporting activities according to specific deadlines

14. Reviews customer accounts and releases orders according to credit limit review and monitoring

15. Monitor customer account details for non-payments, delayed payments, and other irregularities

16. Research and resolve payment discrepancies, including reaching out to customers via phone or email

17. Conducts review and analysis of credit applications for new customers

18. Maintains customer detail within SAP

19. Responsible to close assigned general ledger accounts timely every month, prepare journal entries, account reconciliations, analysis reports, reconcile inter-company accounts, customer payment application and clearing

20. Supporting month-end and year-end close

21. Responsible for sales tax exemption certification maintenance for tax software

22. Variance analysis relating to month-end close

23. Cash receipt application

24. Understanding and adherence to SOX compliance within department

25. Assist in special projects and analysis, other tasks as assigned

26. Identify, recommend, and/or implement accounting methods and procedures to improve efficiencies and accuracy

27. Other duties and responsibilities as needed or required by the business


MINIMUM QUALIFICATIONS

1.    Minimum five years of experience in accounts receivable or accounting, with staff supervision experience

2.    Bachelor’s degree in Accounting or similar field

3.    Comprehensive knowledge of the theory, principles, methods, and practices of Generally Accepted Accounting Principles

4.    Strong organizational and communication skills

5.    Proficiency with SAP software preferred

6.    Proficient in Microsoft applications (Excel, Outlook, Word, Teams)

7.    Alignment with the company’s mission and core values

8.    Team-oriented

9.    Sense of urgency and attention to detail

10. Flexibility in duties and assignments

11. Ability to work overtime when required by the business

LANGUAGE SKILLS

Ability to communicate effectively both verbally and in writing.

SKILLS 

  1. Ability to work with considerable independence with limited or general instructions
  2. Ability to work under pressure and meet deadlines
  3. Ability to establish and maintain effective working relationships with department heads and employees
  4. Must possess demonstrated organizational and analytical skills
  5. Must be self-motivated, goal and career oriented
  6. Computer skills should include Microsoft Excel, Word, Outlook; SAP experience desired

DESIRED TRAITS AND CHARACTERISTICS

  1. Continuous improvement mindset
  2. Accurate & detail oriented
  3. Solution-oriented
  4. Well organized
  5. Team player

PHYSICAL DEMANDS 

Ability to work extended schedules as needed to meet accounting deadlines.