Administrative Assistant, Facilities Administration

4 months ago

Racine, United States SC Johnson Full time

Administrative Assistant, Facilities Administration

Racine, Wisconsin

Category: Administrative Job ID: 27367

SC JOHNSON IS A FIFTH-GENERATION FAMILY COMPANY BUILT ON THE SPIRIT OF OUR PEOPLE. We have been leading with purpose for over 130 years, building iconic brands that win the hearts and minds of consumers – such as Raid, Glade, Ziploc and more, in virtually every country around the world. Together, we are creating a better future – for the planet, for future generations and for every SCJ team member. Join our winning team of Wave Makers and Go Getters and help us write the next chapter in the SCJ story.

ABOUT THE ROLE:

The Real Estate, Facilities and Corporate Services organization is a sustainability focused, dynamic team that delivers an exciting workspace and programs designed to make SCJ employees lives easier. As the Administrative Assistant, you will be an integral part of the team supporting multiple individuals in a fast-paced organization. This role requires an energetic self-starter with outstanding interpersonal, verbal and written communication skills who has passion for the work they do, and has a proven track record of delivering exceptional standard of excellence. A high quality of organizational, planning, and problem-solving skills is required, coupled with a sense of urgency, to enable the ability to prioritize and manage many tasks simultaneously and independently.

This is an onsite role in Racine, WI

KEY RESPONSIBILITIES:

Manage workflow including email, if needed, correspondence, and telephone calls, determining priorities & preparing responses without errors and in a timely manner. Data accuracy is critical in this position

Administrative support duties, such as: calendar management, formatting documents and presentations, mail distribution, answering & returning phone & email inquiries, maintaining files and ordering supplies

Create and reconcile expense reports and department pro-card expenses

Liaise and coordinate meeting logistics with outside companies, guests, and visitors

Processes all purchase orders and invoices, submits new vendor set-up forms/agreements when needed, archiving of invoice data, monitors slow approvals and researches and rectifies errors when uncovered

Manage, process and track program charge backs

Assist with all department communications ensuring proper approvals are completed prior to distribution

Assist with on & off boarding contractors/employees, maintaining contractor database, obtaining safety and security paperwork

Run reports out of financial system (SAP)

Assist with preparation of presentations and management reporting

Special projects as assigned

REQUIRED EXPERIENCE YOU’LL BRING:

High school diploma, GED, or equivalent certificate of competency and four years of specific Administrative Assistant experience or an Associate Degree and 2 years Administrative Assistant related work experience

PREFERRED EXPERIENCES AND SKILLS :

Excellent judgment, discreet, ethical and committed to maintaining a high degree of confidentiality

Comfortable and confident in handling requests by upper management

Superb organizational skills and problem-solving skills, with the ability to handle varied and numerous tasks simultaneously, sometimes with very little direction

Punctual, dependable and dedicated to achieving operational excellence, down to the smallest of details

Ability to make domestic and international travel arrangements, including passports, visas, etc.

Excellent oral and written communication skills

Strong computer skills and knowledge of office technology/equipment. Excellent working knowledge of Excel, Word, Outlook and PowerPoint

Strong interpersonal skills

JOB REQUIREMENTS:

Full Time Roll

This role is not eligible for relocation

SC Johnson’s total compensation packages are at or above industry levels. In addition to salary, total packages may include bonuses, long-term incentives, matching 401(k) contributions and profit sharing based on company profitability, job level and years of service. As a family company, we’re committed to providing benefits such as subsidized health care plans, maternity/paternity/adoption leave, flexible work arrangements, vacation purchase options, recreation and fitness centers, childcare, counseling services and more.

#LI-MHI

Inclusion & Diversity

We’re a global business, with people from every culture, ethnicity, race, religion, gender identity, sexual orientation, age and ability. We recognize the breadth of human experience, and we work to celebrate it. It is our goal to build a diverse, inclusive and supportive work environment where all people can thrive.

We’re committed to ongoing efforts that help us attract, hire, and retain diverse talent who want to build a positive, inclusive environment. Read more about our ongoing initiatives at .

Better Together

At SC Johnson, we strive to create a positive, inclusive and unique workplace. We strongly believe SCJ people are able to achieve their best when they can collaborate and work together in person.

Equal Opportunity Employer

The policy of the Company is to ensure equal opportunity for all qualified applicants and employees without regard to race, color, religion, gender, marital status, sexual orientation, national origin, ancestry, age, gender identity, gender expression, disability, citizenship, pregnancy, veteran status, membership in any active or reserve component of the or state military forces, genetic history or information or any other category protected by law.

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