Administrative Services Assistant

1 month ago

Nashville, United States Ask IT Consulting Full time
73162 Job Code 73162

Position Description & Responsibilities:

The Tennessee Department of Health, Division of Family Health and Wellness is currently accepting applications for Administrative Services Assistant (ASA 2). This position will be in the Rape Prevention and Education (RPE) Section. This ASA 2 position assists the Section Chief, Program Directors, and other program staff with the day-to-day administrative responsibilities of the RPE program including coordination of special events and projects as required.

Duties include:

Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests.

Submit and complete printing requests.

Prepare contract documents including scope of services and budgets.

Assist contract agencies with budget development.

Process invoices to ensure timely vendor payment; and maintain Excel Invoice spreadsheets.

Provide administrative duties including typing, word processing, and general office support.

Provide support in scheduling, planning, and development; order supplies, and process travel claims and invoices.

Assist in planning trainings and events by assisting with PH-3969 development, contacting trainers, coordinating meeting spaces, and creating training materials.

Provide support to the RPE Program Director; maintain and update SharePoint, H: Drive, and other databases as assigned.

Respond to RPE emails in the RPE inbox.

Ensure that all administrative processes adhere to public health policies, procedures, and legal records.

Monitor the sub-recipients grant budget and expenditures.

Assist with checking sub-recipients' budget and funding revisions.

Desirable Skills:

Ability to communicate effectively both orally and in written communications.

Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.

Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel.

Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.).

Minimum Qualifications:

Associate's degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or

Background Verification

Minimum Verification Requirements

Please complete the following verifications with Info Cubic upon candidate's selection. Additional verifications may be identified by the agency.

TN Package with TN Counties
  • Criminal County/Statewide - 7 years address
  • Federal - 7 years address
  • Global Watch
  • National Criminal Record Search
  • Address Locator
  • Sex Offender Registry
  • AKAs - Search current name and all additional names.

Break Out Invoice By

Breakout Invoice By Classification
Type Category Qualification Description Competency Required Software Others Adobe Acrobat Novice (1-3 Years) No Skills Others Customer Service Novice (1-3 Years) No Skills Others Emailing Novice (1-3 Years) No Skills Others Faxing Novice (1-3 Years) No Software Others Internet Novice (1-3 Years) No Software Others Microsoft Excel Novice (1-3 Years) No Software Others Microsoft PowerPoint No Software Others Microsoft Word Novice (1-3 Years) No Skills Others Printing and Copying Novice (1-3 Years) No Skills Others Typing Novice (1-3 Years) No Skills Others Verbal Communication Novice (1-3 Years) No

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