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Administrative Support II

1 month ago

Corpus Christi, United States City of Corpus Christi Full time

Overview

The Administrative Support II (temp) is a key contributor to the smooth functioning of our department. The responsibilities encompass a wide range, including customer service, facility maintenance coordination, training and procurement and inventory functions. This position demands versatility and excellence in navigating a complex administrative landscape.

Responsibilities

·Handle incoming calls with a customer-centric approach, practice active listening, and provide timely and accurate information on construction projects.

·Collaborate with teams for issue resolution and proactively manage customer expectations.

·Create, submit, and maintain daily work order for facility maintenance to Asset Management.

·Prioritize tasks, monitor progress, and ensure timely resolutions.

·Keep accurate records, communicate effectively with internal teams and vendors, and proactively address recurring issues.

·Conduct comprehensive training for inspectors on WebEx usage, accurate conference room booking, calendar management to prevent double bookings and provide ongoing support.

·Manage the procurement of office supplies, inspector units’ equipment, and fieldwork items.

·Collect and organize uniform information for approximately 50 employees, including raincoats, hats, gloves, and other required items.

·Coordinate with vendors, maintain accurate records, and ensure timely distribution of supplies and uniforms.

·May be asked to perform other duties as assigned.

Qualifications

·Associate’s Degree (AA/AS); or 2 year technical certificate.

· Minimum of 2 years of relevant experience.

·A combination of education and relevant experience may be considered.

·A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire.

Other Information:

Basis of Rating 

Application review and the City may also conduct additional skill assessment tests, in addition to the panel interview.

Closing Statement 

· Selected applicants must be able to pass a background investigation and a pre-employment drug test.

· Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.

· In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.