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Executive Administrative Specialist II

2 months ago

Corpus Christi, Texas, United States Texas A&M University-Corpus Christi Full time

Job Listing Description for Administrative Coordinator II

Company: Texas A&M University-Corpus Christi
Job Title: Administrative Coordinator II

Objective
The Administrative Coordinator II plays a vital role in assisting the Executive Director by managing various organizational tasks related to research, innovation, and the advancement of UAS technologies. This position serves as a crucial liaison within the college, ensuring effective communication with stakeholders and contributing to the overall administrative functions in a fast-paced setting.

Key Responsibilities

  • Facilitate the planning and execution of administrative functions for the Executive Director.
  • Oversee the Executive Director's schedule, including appointments and meetings, acting as the main point of contact.
  • Identify and implement enhancements to administrative processes.
  • Review and prepare documents for the Executive Director, providing necessary support.
  • Organize meetings, seminars, and special events; assist with travel arrangements and expense documentation as needed.

Compliance Oversight

  • Ensure adherence to institutional policies and procedures.
  • Support staff training initiatives regarding university policies related to travel, purchasing, and compliance.
  • Compile and prepare compliance reports and summaries.

Required Qualifications

  • Bachelor's degree.
  • A minimum of three (3) years of relevant experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and analytical skills.
  • Ability to work autonomously and effectively in a dynamic environment.

Preferred Qualifications

  • Four (4) years of administrative experience.
  • Experience in a university or higher education setting.
  • Familiarity with Microsoft Office Suite and Smartsheet.

Compensation: $4,500.00 Monthly ($48,000 - $54,000 Annually, Approximately)

Benefits (subject to rules, policies, and eligibility)

Texas A&M University-Corpus Christi offers a comprehensive benefits package, including:

  • Medical coverage for employees and their families.
  • Dental, vision, life insurance, and various assistance programs.
  • Educational scholarships and tuition coverage for up to 18 credit hours per fiscal year.
  • Retirement plans and paid time off benefits.