Executive Assistant

Found in: Talent US C2 - 2 weeks ago

Rosemont, United States Martin Brower Full time

**Must be able to work onsite at the Rosemont, IL office.**

Pay Transparency Statement:

The compensation philosophy reflects the Company’s reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs. This role may also be eligible to participate in a discretionary incentive program, subject to the rule governing the program. 

Position Summary:

The Executive Assistant provides comprehensive administrative support, enabling Executives to focus on critical business matters. They optimize efficiency by proactively managing schedules, anticipating needs, resolving conflicts, prioritizing tasks, and effectively project managing strategic initiatives on behalf of the Executive.

Position Responsibilities may include, but not limited to: 

Provide comprehensive administrative support, including coordinating travel, managing expenses, overseeing office management, and handling tasks that don't require the Executive's direct inputProactively anticipate issues and take preventive measures, such as adjusting travel arrangements or resolving scheduling conflicts, without explicit directionStrategically manage the Executive’s schedule, balancing professional and personal responsibilities, safeguarding time, and prioritizing and streamlining tasks, whenever possibleCoordinate and manage end-to-end logistics for events and meetings hosted or attended by the Executive, handling details such as catering, AV setup, visitor badges, creating the agenda, etc.Prepare the Executive for meetings by gathering and summarizing background information into briefing materials. Prepare presentations, reports, and correspondence, with pertinent informationOversee strategic initiatives on behalf of the Executive, coordinating timelines, following up on deliverables, tracking progress, and producing basic presentationsExercise independent judgment and make appropriate decisions without close supervisionServe as the Executive’s representative in meetings, reporting back, as neededDraft communications on the Executive 's behalf, as appropriate. Identify and bring crucial issues to the Executive's attentionOther projects or duties as assigned

Required Skills and Experience: 

Associate degree and 7+ years of Executive Assistant experience or High School Diploma/GED and 10+ years of Executive Assistant experience in lieu of an Associate degreeMust demonstrate a high level of confidentiality; integrity is paramountMust display an extremely professional and calm demeanor at all timesAbility to be self-directed and work independently but also work well with others at all levelsMust possess strong organizational and multi-tasking skills; must have ability to prioritize appropriatelyExcellent verbal and written communication skillsAdvanced proficiency in Microsoft Office, especially in PowerPoint, Word & ExcelAbility to travel on rare occasions, likely once annuallyThis position must pass a post-offer background and drug test

Preferred Skills and Experience: 

Bachelor’s Degree 

Physical Demands and Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business in regard to such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation may be made. 

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