Executive Assistant I

3 weeks ago


Rosemont, United States Fernwood Management Full time

Overview:
Reyes Holdings is a global leader in the production and distribution of food and beverage products. Our five business units service client accounts across 43 states in the United States and 19 countries worldwide - meaning the sun never sets on Reyes Holdings. We continue as a family-owned and operated business, true to how we began in 1976. We’re known for excellence, motivated by safety, and rooted in relationships. Our top priority is our people - all 33,000+ of our employees. We’ve created a workplace where our diverse team has the ability to thrive, challenge one another to continually reach higher, and support each other on our Journey Forward together.

**Responsibilities**:
**Pay Transparency Statement**:
**Position Summary**:
**Position Responsibilities may include, but not limited to**:

- Work closely and effectively with Investment Team on a variety of administrative tasks, and responsibilities, following up appropriately
- Complete a broad variety of administrative tasks for Investment Team including: Managing an active calendar for investment updates; and coordinating internal and external meetings
- Perform diversified and confidential administrative duties in various aspects of business affairs with utmost tact and discretion
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on items to successful completion
- Exercise independent judgment and make appropriate decisions without close supervision
- Pre-fill investment subscription, redemption, account opening and other investment documents and coordinate signature completion
- Access third party data rooms and investment portals retrieving necessary documents and sending to teammates/filing as appropriate
- Other projects or duties as assigned

Qualifications:
**Required Skills and Experience**:

- Associates Degree and 5+ years of experience in a senior level administrative role OR High School Diploma and 7+ years of experience in a senior level administrative role
- Must demonstrate a high level of confidentiality; integrity is paramount
- Very strong interpersonal skills and the ability to build relationships with internal and external customers, team members and stakeholders
- Ability to be self-directed and work independently but also work well with others at all levels
- Must possess strong organizational and multi-tasking skills; must have ability to prioritize appropriately
- Excellent verbal and written communication skills
- Advanced proficiency in Microsoft Office, especially in PowerPoint, Word & Excel
- This position must pass a post-offer background and drug test

**Preferred Skills and Experience**:

- Bachelor’s Degree
- 8 plus years of administrative or assistant-like experience
- Experience assisting an Investment Team or on a Trading Desk

**Physical Demands and Work Environment**:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business in regard to such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation may be made.


  • Executive Assistant

    2 weeks ago


    Rosemont, United States The Larko Group Full time

    Assist the President and CEO of a purpose-oriented organization, functioning as the main liaison internally and with crucial stakeholders. The ideal candidate should exhibit sound judgment across diverse situations and showcase excellent written and verbal communication, administrative prowess, and organizational abilities. Maintaining equilibrium among...

  • Executive Assistant

    2 weeks ago


    Rosemont, United States The Larko Group Full time

    Assist the President and CEO of a purpose-oriented organization, functioning as the main liaison internally and with crucial stakeholders. The ideal candidate should exhibit sound judgment across diverse situations and showcase excellent written and verbal communication, administrative prowess, and organizational abilities. Maintaining equilibrium among...

  • Executive Assistant

    17 hours ago


    Rosemont, United States The Larko Group Full time

    Assist the President and CEO of a purpose-oriented organization, functioning as the main liaison internally and with crucial stakeholders. The ideal candidate should exhibit sound judgment across diverse situations and showcase excellent written and verbal communication, administrative prowess, and organizational abilities. Maintaining equilibrium among...

  • Executive Assistant

    3 weeks ago


    Rosemont, United States The Martin-Brower Company Full time

    Provide comprehensive administrative support, including coordinating travel, managing expenses, overseeing office management, and handling tasks that don't require the Executive's direct input. Proactively anticipate issues and take preventive measur Executive Assistant, Executive, Corporate, Assistant, Manufacturing, Business Services


  • Rosemont, United States Culligan Full time

    Job Summary The Executive Administrative Assistant will provide administrative and general office support to the Consumer Products Division President in a dynamic and fast-paced environment. This position will act as the main resource for their designated ET leaders through all global business and travel, working in collaboration with local administrative...


  • Rosemont, United States The American Academy of Dermatology Full time

    The American Academy of Dermatology is seeking an Executive Administrative Assistant located in our Rosemont, IL office responsible for providing executive level administrative support for the Executive Director & CEO, and Director of Executive Projects & Operations. Responsible for coordinating, implementing, and completing administrative projects....

  • Executive Assistant

    4 weeks ago


    Rosemont, United States Martin Brower Full time

    Overview: Martin Brower is a global supply chain leader that provides smart, sustainable solutions for customers across 18 countries. We are dedicated to creating an outstanding work environment for our team of 12,500+ employees, who combine our expertise with the latest technologies to deliver unmatched value for our...

  • Phase I Engineer

    6 minutes ago


    Rosemont, United States Christoper B Burke Engineering Full time

    Essential Duties and Responsibilities:Applies Civil Engineering principles, methods, and techniques as they relate to assigned projects. Proactively works to expand knowledge and understanding of Local, State, and Federal policies and procedures related to the development and completion of Preliminary Engineering and Environmental Studies, including NEPA, as...

  • Account Executive

    1 month ago


    Rosemont, Illinois, United States norskhydro Full time

    Hydro Extrusions is a world-leading aluminium extrusion business counting around 100 production sites in 40 countries and employing 20,000 people. Through our unique combination of local expertise, global network, and unmatched R&D capabilities, we can offer everything from standards profiles, to advanced development and manufacturing for most industries....

  • Account Executive

    6 days ago


    Rosemont, Illinois, United States norskhydro Full time

    Hydro Extrusions is a world-leading aluminium extrusion business counting around 100 production sites in 40 countries and employing 20,000 people. Through our unique combination of local expertise, global network, and unmatched R&D capabilities, we can offer everything from standards profiles, to advanced development and manufacturing for most industries....

  • Marketing Assistant

    1 month ago


    Rosemont, United States Batory Foods Full time

    At Batory Foods, we encourage our team to Bring YOU, Every Day because true success starts with the ability to be yourself and letting your unique talents shine. Since 1979, the heart of our success has been our people. The Friedman family established a legacy of generosity, warmth, and respect. And with core values like Invest in Relationships and Be...


  • Rosemont, United States JB Executives Full time

    Are you tired of having the same routine every day? Are you looking for a dynamic, fun-filled business environment? Do you find joy in interacting with people? Are you looking for a growth opportunity? If your answer is yes, then our Customer Support Specialist position might be what you are looking for! JB Executives is a small, but mighty marketing and...

  • MLS/Med Tech

    2 hours ago


    Rosemont, United States Advocate Health Full time

    Major Responsibilities: Performs, evaluates, and monitors laboratory tests as authorized within established protocols, selecting and performing additional procedures when indicated. Evaluates results for clinical significance, validity and appropriateness. Follows prescribed policy in the reporting and notification of test results. Performs and documents...


  • Rosemont, United States Vantedge Medical Full time

    Job DescriptionJob DescriptionAssistant Corporate ControllerFull-time / PermanentSalaried About Us:Vantedge Medical is the premier metals-based med-tech solutions partner from concept to full-scale manufacturing. We are at the forefront of precision engineering and innovation, specializing in the development and manufacturing of vital components for medical...


  • Rosemont, United States The Next Level Foundation Full time

    Job DescriptionJob DescriptionA financial holding company with approximately $50 billion assets under management and traded on the NASDAQ:WTFC. Built on the "HAVE IT ALL" model, offers sophisticated technology and resources of a large bank while focusing on providing service-based community banking to each and every customer. They operates fifteen community...


  • Rosemont, United States Quinnox Inc Full time

    Quinnox is a global IT services organization headquartered in Chicago, USA with presence in Europe, Middle East and India.We are an Agile, Midsize CMMI Level 5, ISO 9001:2008 and ISO 27001:2013 certified organization, working with Fortune 500 clients and have successfully executed projects in over 40+ countries across the globe.Quinnox is led by senior and...


  • Rosemont, United States Avalign Technologies Full time

    Avalign produces innovative, high-performance, and cost-effective medical devices with a particular focus on high growth and ingenuity. Our team is growing quickly and proud of the fact that our custom-made devices continue to make a huge difference in the lives of medical professionals and their patients. Our employees are actively involved in the design,...


  • Rosemont, United States Responsive Search Inc Full time

    iSeries Manager of Application Development Responsibilities include: Managing the IT Development staff and contractors currently consists of 4 resources Design, development and delivery of quality business applications Leading the approach and design of partner integrations Using technical and functional expertise to be a lead architect in designing...


  • Rosemont, United States Responsive Search Inc. Full time

    iSeries Manager of Application DevelopmentResponsibilities include:Managing the IT Development staff and contractors – currently consists of 4 resourcesDesign, development and delivery of quality business applicationsLeading the approach and design of partner integrationsUsing technical and functional expertise to be a lead architect in designing...


  • Rosemont, United States Responsive Search Inc. Full time

    iSeries Manager of Application DevelopmentResponsibilities include:Managing the IT Development staff and contractors – currently consists of 4 resourcesDesign, development and delivery of quality business applicationsLeading the approach and design of partner integrationsUsing technical and functional expertise to be a lead architect in designing...