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Executive Assistant

2 months ago

Naples, United States Moorings Park Full time

Moorings Park is looking for an Executive Assistant. The Executive Assistant supplies administrative services to the VP Clinical Services, Director of Nursing, residents & department heads when needed. This position provides a friendly reception for all who call or visit the office & ensures the office runs smoothly.

Contributions:

Provides a friendly, pleasant welcome for all who contact/visit the office. Anticipates the needs of the VP Clinical Services and Director of Nursing in the performance of their responsibilities. Prepares correspondence & reports, maintains files, sets appointments/meetings, screens phone calls, greets visitors, sorts & distributes mail.  Oversees the annual Homestead Exemption registration for the campus.  Assures that invoices are approved & paid from vendors & professionals. Maintains invoice records to assist in the preparation of the yearly financial plan as it pertains to supplies & capital expenditures for the office.  Coordinates meetings with staff & directors. Coordinates Team meetings to include distribution of agendas, development of meeting materials & presentations, meeting room setup (audio/visual)  Provides support & back-up for other administrative positions, including Admissions. Provides concierge services to the residents including support with insurance administration. Responsible for managing room reservations in support of the management team. Maintains Manager on Duty & staff on-call listing.

Job Requirements:

Excellent oral and written communication skills in the English language required During emergencies or natural disasters may be required to be on duty for the duration of the disaster. Minimum of two years college with General Business/Secretarial courses, or equivalent experience. Must have excellent administrative & communications skills Microsoft Suite & Adobe

Moorings Park Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best workplaces through a culture of compassionate care for both our residents and our partners. 

Simply the Best Benefits for our partners include:

FREE health and dental insurance FREE Telemedicine for medical and behavioral health Vision insurance, company paid life insurance and short-term disability. Generous PTO program HSA with employer contribution Retirement plan with employer match Tuition reimbursement program Wellness program with free access to on-site gym Corporate discounts Employee assistance program Caring executive leadership