Outreach Administrative Assistant

2 months ago

Athens, United States University of Georgia Full time

Department

website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Part Time Work Schedule Additional Schedule Information M-F 8-5 Flexible during traditional work hours.
Some evening and weekend work is required Advertised Salary Commensurate with Experience Posting Date //4 Open until filled Yes Closing Date Proposed Starting Date //4 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@). USG Core Values Statement The University System of Georgia is comprised of our institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2..1.2 and can be found online at policymanual/section8/C/#p8.2._personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at policymanual/section6/C3 . Position Information Classification Title Office/Clerical Lead FLSA Non-Exempt FTE 0. Minimum Qualifications Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Requires technical knowledge in the field obtained through a 2- or 4-year degree. A degree or certificate in an arts-related program and/or familiarity with music- or arts-related outreach program operations preferred. Position Summary The Outreach Administrative Assistant oversees administration, billing, scheduling, hiring, and day-to-day management for the Outreach Program. The HHSOM outreach programs reach hundreds of students and families each year. The primary vehicle is the Community Music School, which enrolls over students in weekly lessons and classes each semester, and employs over graduate students as teachers. Outreach also includes our String Project, Summer Camps, and other events. Knowledge, Skills, Abilities and/or Competencies Excellent interpersonal, organizational, and written and oral communication skills Keen attention to detail Strong problem-solving, analysis, and communication skills Demonstrated creativity, flexibility, and self-motivation Ability to exercise discretion with sensitive confidential information Ability to work with diverse populations within an academic environment Knowledge of MS Excel, Word, Outlook, Quickbooks, and Adobe programs Ability to work in a fast-paced environment with high demand Ability to interpret policies and procedures and effectively communicate these to both students and faculty and parents. Demonstrated leadership skills and the ability to work both independently and as part of a team Familiarity with social media platforms and marketing techniques Physical Demands Sit/stand for extended periods of time. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website . Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website . Duties/Responsibilities Duties/Responsibilities Registration and Billing Manage the day-to-day transactions, communications, and traffic for all outreach programs. Percentage of time Duties/Responsibilities Records Maintenance Maintain all registration records, program for minors forms, scheduling, payments, etc. Percentage of time Duties/Responsibilities Special event planning and scheduling Room reservations, planning for dozens of public recitals, concerts, and other events each semester. Percentage of time Duties/Responsibilities Marketing and Public Relations Promotion of HHSOM Outreach programs through traditional and social media channels. Percentage of time Duties/Responsibilities Miscellaneous Miscellaneous administrative duties as assigned. Assist with daily operations, arising situations and matters. Percentage of time

Contact Information

Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Stephen Fischer Recruitment Contact Email sfischer@ Recruitment Contact Phone

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