Executive Assistant

6 months ago

New York, United States DOW JONES Full time

Description

:

About us:

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world's largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America's largest newspaper by paid circulation; Barron's, MarketWatch, Mansion Global, Financial News, Investor's Business Daily, Factiva, Dow Jones Risk & Compliance, Dow Jones Newswires, OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

About the Role

Using a high degree of judgment and discretion, the you will provide administrative support to the Dow Jones Chief People Officer and executive team members. You will determine the routing or response for phone calls and meeting requests, prepare correspondence, prioritize projects and calendar to maximize the executive's time and productivity, and plan meetings, trips and events.

You Will:

Report to the Chief People Officer.

Be based in our New York City office and work out of the New York City office (5 days a week)

Maintain the calendar for the CPO, while being attentive to priorities and use of the executive's time. The calendar is managed with a two to three week view.

Ensure that proper preparation, materials and files are available for each day's meetings and events. 

Schedule meetings at Dow Jones New York and worldwide offices, to include all off-sites that the executive attends. 

Arrange video conferences/teleconferences. When the CPO is dialing into a video conference, the EA is available in case there are technical issues that need troubleshooting or coordination with the NewsTech team. 

Coordinate catering needs. 

Prepare daily pre-read and meeting material.

Plan domestic and global travel. Arrange flights, rail service, hotel, and car service reservations. Prepare a detailed travel itinerary before each trip. 

Maintain confidential files, including competitive and strategic planning information on the CPO's shared folder. 

Understand the executive's priorities to anticipate deliverables and follow up. 

Review incoming correspondence and draft or send responses. 

Provide information and ensure that inquiries are routed and responded to.

Prepare and file travel and entertainment expenses.

Order and maintain inventory of office supplies and subscriptions. 

Track expenses and ensure departmental bills are being paid and on budget

Bind meeting materials and copy or print documents.

Support the CPO with iPad, iPhone or Computer issues. 

Organize team and office events.

Maintain and keep the People Team area clean and organized.

Support CPO on social media efforts.

You Have:

Experience using different functions within Google Suite and Google drive.

5+ years experience in the administrative assistant field, supporting C-suite executives

Knowledgeable about company policy and procedures, department and personnel and of the information industry in general. 

Customer-focused (internal and external) - liaises with staff and clients of all levels.

The ability to maintains professional demeanor and calm composure under deadline pressures and in sensitive or stressful situations. 

Experience maintaining confidential information with great judgment and discretion.

Ability to manage multiple projects and people simultaneously. 

Positive, problem solving attitude.

Team-oriented, ability to bring people together and organize/plan events.

Our Benefits

Comprehensive Healthcare Plans

Paid Time Off

Retirement Plans

Comprehensive Medical, Dental and Vision Insurance Plans

Education Benefits

Paid Maternity and Paternity Leave

Family Care Benefits

Commuter Transit Program

Subscription Discounts

Employee Referral Program

Learn more about all our US

#LI-Onsite

Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/AA/M/F/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process.

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