Administrative Specialist 2

2 weeks ago

Albany, United States Environmental Conservation, Department of Full time

Minimum Qualifications Reassignment
Currently in the title of Administrative Specialist 2 and an employee of DEC
or
Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
Or
Transfer Eligible
Eligible for transfer under Section 52.6: Must have current or prior permanent service in a title designated as 52.6 and within two salary grades of this position. Determination of titles that are 52.6 eligible can be found on the Department of Civil Service website, search “GOT-IT” or

Duties Description Incumbent manages administration of federal grants, contracts, cooperative agreements and procurement of goods and services. This includes ensuring unit staff are trained in the use of federal grant portals, including GrantSolutions, , and TRACS; ensuring federal grants and procurements follow appropriate laws, rules and regulations; ensuring staff are properly tracking all grant activities to assist program managers and outside partners; ensuring staff maintain a good working relationship with MBS staff, outside partners and Division staff. Incumbent manages all Division personnel efforts and works closely with Division management, Division staff and the Bureau of Personnel. This includes working on critical fill requests, posting and canvassing approved positions, preparing hiring packages, providing guidance to program managers on personnel matters, providing guidance to Division staff regarding policies on time and attendance rules, leaves, benefits, etc., and preparing annual OPS spending plan of hourly positions statewide. Coordinate periodic training for Division staff in proper administrative procedures, ., procurement, hiring practices for permanent and hourly positions, etc. Supervise Administration Unit, which includes four professional and paraprofessional staff. This includes developing and preparing performance programs/evaluations and assuring unit staff adhere to agency policies, guidance and rules. Contribute to development and implementation of the Section's annual workplan. Other duties as assigned by Division Director, Assistant Division Director and Bureau Chiefs. All duties are carried out in the strictest of confidentiality.

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