Technical Records Specialist 2

2 weeks ago

Boise, United States Boise State University Full time

Department Overview:

Join a team that appreciates not only the big picture but the small details. We are looking for someone who can help us with their attention and focus. The primary purpose of this position is to provide processing support and assistance for the Financial Aid and Scholarships Office. The ideal candidate demonstrates strong attention to detail, ability to manage high workloads, an analytical approach to problem solving, excellent communication skills and the ability to work independently and within a team.

Level Scope:

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Essential Functions:

60% of Time the Technical Records Specialist II must:

This class is distinguished from the Technical Records Specialist 1 by the requirement for the use of judgment, discretion, and interpretation of a variety of complex guideline policies and procedures for different programs within a related field. The incumbent is responsible for the final work and any consequence of error. The work requires extensive knowledge of department programs and objectives. The program knowledge is of such a complex nature that it typically takes new incumbents a substantial amount of time to learn. Incumbents function with considerable independence and exercise discretion in applying policies and procedures. Incumbents perform complex and difficult program support functions for multiple or highly specialized programs. Incumbents have the authority, knowledge, and judgment to devise solutions that fall outside existing policies and procedures. The work requires problem solving and negotiation skills with authority to act on decisions made. Incumbents serve as a program expert; and provide guidance and assistance regarding complex program rules and regulations to office staff and external customers. Due to the nature of the work, incumbents have frequent contact with internal and external customers, which requires good public relation skills. Incumbents function with considerable independence and exercise discretion in applying policies and procedures. The work requires extensive knowledge of department programs and objectives. Incumbents may supervise support staff or perform leadwork duties.

35% of Time the Technical Records Specialist II must:

Perform programmatic technical support duties such as verification, awarding, disbursement and/or return of title IV funds, etc. to support the compliant administration of federal student aid within the Production team. Responsible for performing processes and reviewing records to maintain compliance with various student financial aid compliance requirements such as, Return of Title IV aid calculations, Multiple Reporting Records for Pell, Unusual Enrollment History, etc. Create, send and receive Federal Student Aid record files to the Department of Education’s Common Origination and Disbursement (COD) or similar system. Assist with financial aid processes for students participating in various special programs, such as Study Abroad or Consortium Agreements. Draft and send effective written communication to a variety of recipients. Other projects, as assigned to support the successful operation of the Financial Aid and Scholarships office.

5% of Time the Technical Records Specialist II must:

Perform other duties as assigned. Knowledge, Skills, Abilities: Some knowledge of: supervisory practices and data management. Experience: conducting sensitive fact finding interviews; storing, retrieving and compiling information in a report format using database software and using spreadsheet software. Minimum  Qualifications:

Experience: monitoring record systems to identify and correct errors; interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs; analyzing information and researching a variety of sources to identify and resolve problems or issues; dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations; entering and retrieving data using a computerized record system; composing and proofreading business correspondence.

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