Administrative Support Specialist
3 weeks ago
Position Information
Position Information Position Title: Administrative Support Specialist Working Title: Administrative Support Specialist Position Number: Full-time or Part-time: Full Time Time Limited Position: No Number of Vacancies: 1 Department: Printshop - Bus & Fin Posting Number: SHRA/EHRA: SHRA Job Category: Clerical and Secretarial Hiring Range: $38,.00 - $38,.00 Overall Position Competency: Journey Description of primary duties and responsibilities: Primary Purpose of the Organizational Unit:Bronco Printing Solutions is responsible for providing specialized and usual and customary printing, graphics, copying and installations for entire campus community. Students, staff and faculty have come to depend on Bronco Printing Solutions as a turn-key solution for meeting their printing and graphic needs, particular as it pertains to enhancing the overall campus experience. Description of Work Continued: *Primary Purpose of the Position: *
The position primary purpose is to receive all walk-in customers, field telephone calls, respond to email inquiries, maintain website and social media accounts and request for services via the University purchasing portal, Bronco E-Buy. Assist the department manager with tracking all invoices and orders for requests for goods and services to ensure timely payment. Work closely with Business and Auxiliary Services budget coordinator to ensure proper budgetary management and compliance. Work closely with central receiving department for proper purchase order and invoice distribution once jobs are completed. To assist the printing and graphics team in the fulfillment of orders, installations and deliveries as needed. To assist the department manager with the maintenance and upkeep of the unit website and online order requests, as well as maintain social media site. Minimum Education and Experience Requirements: High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Knowledge skills and abilities: Must have excellent customer service, communications and interpersonal skills. In-depth knowledge of PC experience with MS Word, MS Excel, MS Power Point, Adobe and other PC applications. Knowledge of Banner is a plus. Extensive knowledge of advanced computer systems and office equipment, including, but not limited to, telephone, facsimile, copier, and scanner. Must have database management skills and word processing abilities. Strong organizational and interpersonal skills, as well as excellent written and oral skills. Must be able to employ an advanced ability to prioritize tasks, schedules and objectives. Must be strong, collaborative and energetic with the ability to communicate in a positive way to the many constituencies of the University. Must have experience in the area of commercial printing and graphics where large commercial printing and copying equipment is utilized. Must have the ability to work under tight deadlines and stressful environment. Position requires budgeting skills and ability to utilize an online accounting platform. Preferred Qualifications: Knowledge of web page editing and creation.
Knowledge of some large format printing helpful. Special Instructions to Applicants: Notice to Applicants Please make sure that the work history listed on your application is identical to the work history listed on your resume. The application must be filled out completely, Do Not Use the phrase “see resume.”
Please list at least three professional references to include a current supervisor. References will only be contact if you are selected for the position and with your permission. Closing Date: 10/12/ Open Until Filled: No Other Information If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. EEO Statement: This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification and credit history check (if applicable).
Fayetteville State University is committed to equality of educational opportunity and employment and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds. Veteran's Statement Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.
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