Executive Administrative Assistant

4 weeks ago

New York, United States AMEX Full time

You Lead the Way. Weve Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, youll learn and grow as we help you create a career journey thats unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, youll be recognized for your contributions, leadership, and impactevery colleague has the opportunity to share in the companys success. Together, well win as a team, striving to uphold our and powerful backing promise to provide the worlds best customer experience every day. And well do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

American Express Global Commercial Services (GCS) is dedicated to the success of businesses big and small with the vision to be essential to our customers businesses every day. As part of GCS, the Small Business Charge Card, Loyalty, and Partnerships team sits in the Small Business Products & Blueprint organization. This team is responsible for leading the Small Business Charge Cards (Business Platinum, Business Gold, Plum, Business Green), Partnerships and Loyalty Programs across Small Business Cards and Beyond the Card products. The Executive Assistant will be a direct report of the Vice President of the Small Business Charge Cards and Membership Rewards team.

How will you make an impact in this role?

This position is responsible for administrative support for the three Vice Presidents within the Small Business Charge, Loyalty, and Partnerships team. It is a multifaceted, high-paced environment and therefore the day-to-day responsibilities require seamless teamwork across many business partners both inside and outside of the organization. You are seasoned and experienced in handling a wide range of administrative related tasks and be able to work independently and confidently. Building positive relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.

Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones Calendar management, including scheduling meetings with various colleagues internally and externally Coordinating logistics for meetings, including scheduling of conference rooms and technology support as required Host external partners at Amex including handling logistics for building access, catering, and preparing materials Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&E policy and budget Assisting with timekeeping and payroll duties Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave Handling organization charts and team rosters Booking and coordinating travel arrangements including air and hotel bookings Supporting the scheduling and coordination of events, including room booking, catering, etc. Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate Processing of requisitions and other invoices, ordering supplies and handling ticket requests

Minimum Qualifications:

Positive demeanour and reliable Outstanding organizational, administrative, and interpersonal skills Keen attention to detail in execution and follow-up Ability to prioritize multiple tasks and work autonomously Strong integrity and ability to handle confidential / critical information with discretion Strong written and verbal communication Proficiency in Microsoft Outlook and Office, including Word, PowerPoint, and Excel Experience supporting executives with sophisticated calendars and travel

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

Competitive base salaries Bonus incentives 6% Company Match on retirement savings plan Free financial coaching and financial well-being support Comprehensive medical, dental, vision, life insurance, and disability benefits Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) Free and confidential counseling support through our Healthy Minds program Career development and training opportunities

For a full list of Team Amex benefits, visit our .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

US Job Seekers/Employees - to view the Know Your Rights poster and the Pay Transparency Policy Statement.

If the links do not work, please copy and paste the following URLs in a new browser window: to access the three posters.

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