Administrative Executive Assistant

2 weeks ago


New York, United States The Haus of Performing Arts Afterschool Full time
Job DescriptionJob Description

We are seeking an Administrative Executive Assistant to join our Performing Arts after-school and summer program team You will provide high-level administrative support for the Creative and Administrative directors of our company.

Job Location: Mott Haven, NY

Responsibilities:

  • Provide high-level administrative support to both Creative and Administrative executives.
  • Manage executive calendars, including scheduling meetings, and appointments.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research, compile data, and prepare reports for executive review.
  • Assist in organizing and coordinating events, conferences, and meetings.
  • Handle sensitive and confidential information with discretion.
  • File paperwork for HRA/OCFS
  • Perform general office management tasks such as answering phones, managing email correspondence, and maintaining office supplies.
  • Receive visitors and parents
  • Train and supervise lower-level clerical staff
  • Maintain and order supplies
  • Assistance with payroll

Requirements:

  • Proven experience as an executive assistant or in a similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Minimum Bachelors degree preferred
  • Strong organizational and time management skills with the ability to prioritize tasks.
  • Excellent verbal and written communication skills.
  • Attention to detail and problem-solving skills.
  • Ability to work independently with minimal supervision.
  • Bilingual proficiency (desired but not required).
  • Experience in Human Resources Administration (HRA) and/or Office of Children and Family Services (OCFS) funding (a plus).
  • Familiarity with afterschool/daycare programs (a plus).

Hours and pay are flexible and open to negotiation.

Company DescriptionAfterschool and summer program focused on the Performing Arts.Company DescriptionAfterschool and summer program focused on the Performing Arts.

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