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Administrative Assistant

3 months ago

York, United States Klute Inc. Full time

PRIMARY PURPOSE AND FUNCTION

We are seeking a dynamic Administrative Assistant to provide comprehensive office support to multiple departments. The ideal candidate is a highly organized and efficient individual with strong interpersonal and communication skills. It's essential that this candidate is Effectively multi-task and prioritize assignments in a fast-paced environment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Reception Duties: Greeting visitors, answering phones, and directing inquiries to the appropriate person or department.

Managing Correspondence: Handling emails, mail, and phone calls, and responding to inquiries or forwarding them to the appropriate person.

Expense Reporting: Assisting with expense reporting by collecting receipts, reconciling expenses, and preparing reports.

Basic Accounting Tasks: Assisting with basic accounting tasks such as invoicing, processing payments, and reconciling accounts.

Scheduling and Calendar Management: Organizing appointments, meetings, and events for managers or teams.

Meeting Support: Assisting with meeting logistics such as room setup, catering arrangements, and preparing meeting materials.

Assisting with Special Projects: Providing support on special projects or initiatives as needed by the team or management.

Office Supplies Management: Ordering and maintaining office supplies, ensuring that necessary materials are stocked and available.

General Office Support: Assisting with any other administrative tasks or duties as needed to support the smooth operation of the office.

KNOWLEDGE, SKILLS and ABILITIES

Education

Associates Degree is preferred.

Experience

  • A minimum of 2 years prior administrative experience
  • Proficient knowledge of Microsoft Office
  • Knowledge of Office Equipment
  • Excellent communication skills

PHYSICAL DEMANDS

Typical office environment. Minimal lifting, standing and/or walking

Equal Opportunity Employer/Veterans/Disabled



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