Executive Assistant

4 days ago


Chicago, Illinois, United States LHH Full time
Executive Assistant Opportunity

LHH Recruitment Solutions is partnering with a growing organization to find a highly skilled Executive Assistant to join their team in Chicago, IL. This role will play a critical part in managing the daily operations of the executive office, including scheduling, communication, and event planning.

Key Responsibilities:
  • Executive Support: Provide comprehensive administrative support to the CEO and EVP, including managing their calendars, scheduling meetings, and handling all phone calls to the CEO's line.
  • Travel Arrangements: Coordinate and manage travel arrangements, including flights, accommodations, and transportation. Maintain and manage travel rewards accounts.
  • Expense Management: Prepare and submit expense reports for the CEO and EVP, ensuring accuracy and adherence to company policies.
  • Meeting Coordination: Schedule and organize business meetings, lunches, dinners, and other executive events. Oversee the planning and execution of annual company-wide kickoff meetings and other company-wide events.
  • Communication: Prepare and proofread correspondence and presentations. Maintain professional and polished communication both internally and externally.
  • Reporting and Documentation: Prepare and manage reports, including corporate budgets for general and administrative expenses. Oversee and approve records and retention policies, ensuring all electronic and hard-copy records are maintained accurately.
  • Event Planning: Plan and execute company-wide events, ensuring all details are managed efficiently.
  • Meeting Management: Coordinate and follow up on Management and Executive Meetings, ensuring all action items are addressed and deadlines are met.
  • Design and Creative Support: Utilize Adobe Creative Suite to assist with design and presentation needs.
Qualifications and Skills:
  • Bachelor's Degree preferred.
  • Previous industry experience in commercial real estate or professional services is highly preferred.
  • Minimum of 3 years of experience as an Executive Assistant or in a similar high-level administrative role.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Advanced Excel skills required (formulas, pivot tables, VLOOKUPs). Experience with Adobe Creative Suite is required.
  • Excellent written and verbal communication skills. Polished and professional demeanor.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Strong organizational skills with the ability to manage multiple priorities and work effectively under pressure.
  • Adaptability to rapidly changing priorities and a dynamic work environment.
  • Ability to work independently with excellent judgment and decision-making skills.
  • Demonstrated ability to interact effectively with individuals at all levels of the organization and with external stakeholders.

LHH is a leader in permanent recruitment—and in the placement of top talent. Our areas of specialty include office administration, customer service, human resources, engineering, and supply chain and logistics. If you are a passionate Executive Assistant looking for a new and rewarding career, please apply today.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.lhh.com/candidate-privacy/


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