Administrative Coordinator II

5 days ago

Newark, United States Rutgers University Full time

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Administrative Coordinator II for NJMS - Vice Chair Administration. The Administrative Coordinator will provide administrative and analytical support to the Vice Chair of Administration (Sr. Director Administration). The Administrative Coordinator will be responsible for providing administrative support and creating various reports for departmental leadership. 

Among the key duties of this position are the following: Provides administrative support to the Vice Chair of Administration (Sr. Director Administration).  Acts as principal liaison with various administrative departments and units of the University. Responsible for timely follow-up of problems and questions and maintains a log and documentation of same.  Performs analysis of financial reporting to ensure any variances are identified and corrected.  Creates reports with MS Access, Excel, Word, and PowerPoint.  Generates reports as required for department leadership including narratives and figures.  Prepares correspondences, responds to inquiries as directed and distributes informational materials.  As applicable, coordinates fiscal procedures within the office, including budget implementation and control. Ensures that expenditures are in accordance with allocation of funds.  Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 19S Position Salary Annual Minimum Salary 53343.00 Annual Mid Range Salary 63617.00 Annual Maximum Salary 75246.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience  Bachelor’s Degree plus one (1) years of administrative experience in a government agency, university setting or large business office with responsibility for office management, preparation of reports, supervision of staff, etc. Must be proficient in computer applications as required by the department.  Equivalent experience, education and/or training may be substituted for the education requirements.  Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.Office/Clinical/Laboratory environment. Moderate noise. Special Conditions

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