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Corporate Payroll Specialist
2 months ago
Job Description
Position Title: Payroll Specialist
Position Reports To: Director, Payroll
Position Summary
Processing timesheets, updating payroll records and answering employee questions about payments. Ensuring employees are compensated correctly and on time.
Essential Functions
Process attendance records and other documents (e.g. W-2 and tax forms) Check payroll information for accuracy and ensure all relevant paperwork is in order.
Coordinate with HR about changes in payroll (e.g. terminations, new hires).
Oversee electronic payments and distribution of payroll checks.
Update data with salary or wage adjustments.
Process other financial compensations or deductions (e.g., annual bonuses, severance pay, taxes, worker’s compensation).
Handle benefit expenses, like insurance fees or paid leave.
Process Certified Payrolls.
Support Senior Payroll Specialist with off cycles and union adjustments.
Produce reports to upper management upon request.
Answer employee questions or complaints about salaries and payments.
Work with authorities (e.g., IRS) on audits or requests.
Education & Experience
3-5 years of high volume payroll processing and reconciliation
Proven experience as a Payroll Specialist or similar role.
Knowledge, Skills, and Abilities
Familiarity with payroll processes.
Union payroll and Certified payroll.
Good knowledge of legislation relevant to accounting and payroll.
Working knowledge of payroll systems. Workday and Solomon preferred.
Comfortable with Excel (VLOOKUP formulas, pivot tables, functions, data etc.)
An analytical mind with good math skills.
Strong communication skills.
Excellent attention to detail.
Entrepreneurial spirit, highly diligent and committed to the organization’s goals and objectives.
Strong attention to detail, accuracy, and time management.
Ability to work independently as well as with a team in a fast-paced environment.
Demonstrated ability to collaborate and communicate with internal operations, financial and accounting personnel.
Excellent organizational and planning skills.
Very critical in managing the business and identifying problems or opportunities.
Work Conditions/Physical Demands
Remaining in a stationary position, often standing, or sitting for prolonged periods.
Light work that includes moving objects up to 20 pounds.
No adverse environmental conditions expected.