Project Assistant
2 months ago
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36, people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the worlds most complex challenges and deliver more impact together.
Arcadis is seeking a Project Assistant to join our team in supporting technical project administration work for multiple client accounts and project managers in our Columbus, Ohio office.
Role description:
This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project-specific work, such as: tracking construction project progress, preparing reports regarding contracts for management use, arranging meetings, monitoring schedules, tracking project budgets, and preparing and distributing routine project-related correspondence, for multiple project teams simultaneously
Role accountabilities:
Assist Project Teams with various non-technical and technical deliverables throughout the project design and construction phases, including: Formatting technical reports and design specifications. Coordination with the design team for distribution and tracking of construction related questions and submittals. Management of document controls during the project construction phase, including management of the project-specific online information management system. Review, production, and delivery of meeting notes, summary reports, presentations, and other deliverables. Development and monitoring of tracking logs for various design and construction related processes. Assist Project Managers with invoice preparation and development of backup materials. Regular use of Microsoft Office Suite, Adobe Professional Suite, and other technical platforms to aid in: Preparing, formatting, and assembling of deliverables. Uploading deliverables to client sites. Development and maintenance of electronic project team SharePoint sites. Regular interaction and communication with internal and external stakeholders. Perform work on multiple projects/tasks simultaneously and manage multiple/simultaneous deadlines. Perform file management and various other document controls related duties as needed.Required Qualifications:
High school diploma or equivalent 3+ years of related experienceKey Skills and Attributes:
Previous technical/administrative experience in a fast-paced setting, with strong computer skills, and a high level of competence in Microsoft Word, PowerPoint, Outlook, and Excel. Highly motivated with a desire to pursue continual innovative improvements in processes. Demonstrate productivity, effectiveness, and excellent communication (both written and verbal) while working both independently and within a team. Exceptional time management and organization skills with the ability to work under time constraints and prioritize/ plan work, while working on multiple tasks for several projects/ managers simultaneously. Demonstrate professional demeanor and ability to work effectively with clients and individuals at all levels of the company.Continue your career journey as an Arcadian.
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