Construction Project Coordinator

1 month ago

Vienna, United States Kikiktagruk Inupiat Corporation Full time

Title: Construction Project Coordinator

Location: Vienna, VA

Status: Full Time

Travel: No

Safety Sensitive: No


Position Summary:

Midnight Sun Global Services is looking to hire a Construction Project Coordinator. This position will have responsibility for assigned projects in terms of setup, NTO, insurance, files, subcontractors, billing, change order processing, etc.


Duties/Responsibilities:

  • Assist with creation and maintenance of project files on shared drive. Establish and maintain appropriate document control.
  • Verify and document subcontract paperwork (insurance certificates, lien waivers, signed subcontracts and certified payrolls) in support of PMs and the Project Accountant.
  • Ensure the proper distribution/review/coding/approval of subcontractor and supplier invoices.
  • Support Pre-construction activities through solicitation and proposal assembly.
  • Manage Procore or similar project management system to file client change requests, subcontracts, subcontractor change orders and purchase orders.
  • Assist in the preparation of monthly client invoices to include certified payroll.
  • Support project teams in the project submittal process.
  • Work cooperatively with co-workers, clients, and vendors.
  • Maintains all copies of contracts, subcontracts, purchase orders, change orders, etc.
  • Maintain Contracts/Purchase Order log for each project.
  • Cross training as needed in other administrative areas such as HR and accounting.
  • Assist with the security and government approval process including badging, paperwork, and training.
  • Assist with contract closeout to include return of equipment and materials, Employee Status Change (ESC) forms, and other paperwork.

Minimum Requirements:

  • High school diploma required; Bachelor's degree preferred.
  • Minimum 2-3 years of experience as project admin assistant for a general contractor.
  • Thorough knowledge and experience of billing/invoicing using purchase orders and subcontracts.
  • Proficient with Microsoft Office applications (Word, Excel, PowerPoint)
  • Ability to use Adobe to edit documents.
  • Experience handling lien releases, pay applications, and change orders.
  • Strong attention to detail.
  • Excellent time management and multi-tasking abilities; deadline driven.
  • Excellent administrative and organizational skills.
  • Solid interpersonal and communication skills both oral and written.

Work Environment:

  • Office

Physical Demands:

  • Sight, standing, sitting, lifting, etc...

Benefits:

KIC offers a comprehensive benefits package to eligible full-time employees including: Medical, Dental, and Vision Insurance, 401k with Match, Life and ADD Coverage, Short and Long Term Disability, Paid Time Off and Holidays, Education Assistance/Tuition Reimbursement, Employee Assistance Program, Employee Discount Program, and more


Apply online at our website:


Disclaimer:

This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. KIC is an Equal Opportunity Employer. KIC considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, gender identity, or any other legal protected status.


Please view Equal Employment Opportunity Posters provided by OFCCP here ().


Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Kikiktagruk Inupiat Corporation, may legally grant certain preference in employment opportunities to KIC Shareholders, and their Descendants.


Successful candidate must pass, comply, and adhere to KIC's Drug and Alcohol policy/testing requirements and may be required to pass a background and/or Motor Vehicle Records check.

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