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Construction Operations Coordinator

2 months ago

Vienna, Virginia, United States Kikiktagruk Inupiat Corporation Full time

Position Title: Construction Operations Coordinator

Location: Vienna, VA

Employment Type: Full Time

Travel Requirements: None

Safety Considerations: Not Applicable


Overview:

Kikiktagruk Inupiat Corporation is seeking a dedicated Construction Operations Coordinator. This role is essential for overseeing various aspects of assigned construction projects, including setup, documentation, insurance management, subcontractor coordination, billing processes, and change order management.


Key Responsibilities:

  • Assist in the development and upkeep of project documentation on shared platforms, ensuring effective document management.
  • Verify and maintain subcontractor documentation, including insurance certificates, lien waivers, signed contracts, and certified payrolls, to support Project Managers and the Finance Team.
  • Facilitate the accurate distribution, review, coding, and approval of invoices from subcontractors and suppliers.
  • Support pre-construction efforts by gathering proposals and assembling necessary documentation.
  • Utilize project management software, such as Procore, to manage client change requests, contracts, change orders, and purchase orders.
  • Assist in preparing monthly invoices for clients, ensuring inclusion of certified payroll information.
  • Support project teams throughout the submittal process.
  • Collaborate effectively with colleagues, clients, and vendors to ensure project success.
  • Maintain comprehensive records of contracts, subcontracts, purchase orders, and change orders.
  • Keep an updated log of contracts and purchase orders for each project.
  • Participate in cross-training initiatives in other administrative functions, including Human Resources and accounting.
  • Assist with security and government approval processes, including documentation and training.
  • Support contract closeout procedures, including the return of equipment and materials and completion of necessary paperwork.

Qualifications:

  • High school diploma is required; a Bachelor's degree is preferred.
  • 2-3 years of experience in a project administrative role within a general contracting environment.
  • Comprehensive knowledge of billing and invoicing processes, including the use of purchase orders and subcontracts.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to utilize Adobe for document editing.
  • Experience with lien releases, payment applications, and change orders.
  • Strong attention to detail and accuracy.
  • Excellent time management and multitasking skills; ability to meet deadlines.
  • Outstanding organizational and administrative capabilities.
  • Effective interpersonal and communication skills, both verbal and written.

Work Environment:

  • Office-based setting.

Physical Requirements:

  • Ability to perform tasks involving sight, standing, sitting, and lifting.

Benefits:

Kikiktagruk Inupiat Corporation offers a comprehensive benefits package for eligible full-time employees, which includes Medical, Dental, and Vision Insurance, a 401k plan with matching contributions, Life and Accidental Death & Dismemberment Insurance, Short and Long-Term Disability coverage, Paid Time Off, Holidays, Education Assistance/Tuition Reimbursement, Employee Assistance Programs, and various employee discount opportunities.


Disclaimer:

This job description is not intended to be an exhaustive list of all responsibilities, duties, and skills required for this position. Kikiktagruk Inupiat Corporation is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibilities, marital status, sexual orientation, political affiliation, veteran's status, gender identity, or any other legally protected status.


Successful candidates must comply with Kikiktagruk Inupiat Corporation's Drug and Alcohol policy/testing requirements and may be required to undergo background checks and/or Motor Vehicle Records checks.