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Administrative Analyst

2 months ago

Jonesboro, United States Arkansas State University Full time

Position Summary:

The Administrative Assistant serves as support staff for the College of Veterinary Medicine Dean through effective administrative support and communication. This position performs a wide variety of technical and/or confidential administrative duties for the Dean.

Duties & Responsibilities:

 Provide administrative and managerial duties supporting the Dean's officeOrganize and maintain the calendar for the Dean via the University's electronic mail and communications software; prepares reports, documents, and other correspondenceManage the day-to-day operations of the Dean's office including but not limited to sensitively and confidentially documenting/responding to inquiries through e-mail, phone, and walk-insEnter requisitions and make purchasesServe as purchasing card and department card delegate and liaisonManage supplies for the college and ensure procurement state policies and guidelines are followed Arrange travel accommodations and process related travel reports through the university travel system Maintain various computerized and paper files, records, and logs, and retrieve information as needed for reference or to compile reportsDevelop best practices protocols and workflow processes to support collaboration and communications from all stakeholders within the College of Veterinary MedicineMaintain positive working relationship with all stakeholders inside and outside the A-State College of Veterinary Medicine. Provide exemplary customer service while working with students, parents, staff and faculty via phone, email and in personSpecial projects and other duties as assigned.

Knowledge/Skills/Abilities:

Must be proficient in Microsoft 365 and Office Suites software
Preferred to have working knowledge of Taleo, Banner, and Concur Enterprise Software
Effective communication (both oral and written) and critical thinking skills
Knowledge of university operations, policies, and procedures
Knowledge of basic accounting principles
Ability to conduct research
Ability to organize meetings and multi-task
Ability to handle confidential information
General office management skills

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Minimum Qualifications:

The formal education equivalent of an earned bachelor’s degree

Two (2) years of experience in administrative position

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee