Administrative Assistant

2 weeks ago

Herndon, United States Constellis Full time

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POSITION SUMMARY

Reporting to the Senior Executive Assistant, the Administrative Assistant plays a critical role in maintaining the smooth function of the Special Projects team. Plans, directs, and coordinates administrative support services to senior management team.

RESPONSIBILITIES

Answers telephones, handles calls, and routes to appropriate individualsEnsures customers, vendors and employees are handled in a professional and courteous manner both on the telephone and in personEffectively manage and execute a wide variety of tasks including, but not limited to: managing Vice President, Special Projects and other executive and/or senior leaders team calendars, organizing domestic and international travel, coordinating meetings and events, and preparing presentations, as requestedAssists with the completion of expense reportsPrepare read ahead materials and review schedules in advance of each dayParticipate in meetings as required, prepare confidential meeting minutes and track actionsCoordinate corporate events such as offsite training and town hallsSupport employee morale functions in conjunction with Human ResourcesServe as project leader for special initiatives as assigned by the VP, Special Projects and/or Sr. Executive AssistantPrepares confidential correspondence, reports, and other complex documentsManages responsibility for archiving, records retention, data backups, and confidentiality of recordsMaintains an environment that fosters high performance and professional developmentSupport compliance effortsOther duties as assigned

QUALIFICATIONS

H.S. DiplomaMust have an active US Secret level clearance with a Top Secret/SCI preferredMinimum of 3 years of related experience in a similar role with demonstrated analytical skillsHigh level of effective interpersonal and communication skills, with ability to correspond with senior level clients, leaders, executive and others verbally and in writingMust have strong working ability with MS Office suite and file administration using Sharepoint and other softwareDesired skills include familiarity with Deltek, Concur and ADPAbility to make administrative and procedural decisions on sensitive and confidential issuesHave the ability, willingness, and initiative to organize and lead collaborative efforts among a wide range of individuals and departments

BENEFITS

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.

Medical, Vision & Dental InsurancePaid Time-Off Program & Company Paid Holidays401(k) Retirement PlanInsurance: Basic Life & Supplemental LifeHealth & Dependent Care Flexible Spending AccountsShort-Term & Long-Term DisabilityPersonal Development & Learning OpportunitiesOn-the-job Training, Skills Development & CertificationsEmployee Referral ProgramCorporate Sponsored Events & Community Outreach

WORKING CONDITIONS

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm.

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In an ever-changing and complex world, security concerns are paramount. Enhanced security requires education, training, and specialized skills. Constellis provides end-to-end risk management and comprehensive security solutions to safeguard people and infrastructure globally. Our team of strategic problem solvers has a steadfast moral compass and unwavering dedication to creating a safer world. Constellis is committed to the success of our customers and partners. Constellis protects critical priorities safely and efficiently around the world. Operating globally and based in the Washington D.C. area, our employees bring unparalleled dedication and passion for creating a safer world and upholding the highest standards of compliance, quality, and integrity. As a leading global provider of risk management, security, humanitarian, training and operational support services to government and commercial customers worldwide, Constellis' forward-thinking solutions include a range of synergistic services, including background investigations, social intelligence tools, advanced training, logistics and life support, UAV and K9 services, and crisis response mitigation. At Constellis, our number one priority is to secure success for our customers.

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