Spain Visa Coordinator

2 months ago

South Portland, United States CIEE Full time

Position:   Spain Visa Coordinator - Temporary

Reports to: Manager of Enrollment Advising

Department: College Study, Enrollment

Location:  South Portland, ME 

Who we are:

CIEE is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between individuals and nations through study abroad and international exchange experiences that help people develop skills for living in a globally interdependent and culturally diverse world. 

Why work with us:

You will change the world. CIEE builds bridges between different people, different countries, and different cultures. We help young people participate in high-quality international exchange and study abroad programs that bring the world together. We change lives, our alumni change the world. Be part of the change You will be part of a fast-paced, international, diverse, and collaborative team of professionals. CIEE operates the largest nonprofit network of study abroad locations, with facilities and staff in 29 countries. Additionally, we help international participants from over 140 countries come to the USA each year. Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams, and are dedicated to advancing our 75-year-old mission to make the world a more peaceful place.

Who you are:

The College Study Enrollment department is currently in search of a Spain Visa Coordinator for a temporary, part-time position. The successful candidate will be expected to work 25 hours per week, Monday to Friday at our South Portland, Maine location. Key responsibilities include overseeing the processing of Spain visa batch appointments, managing visa application correspondence, organizing documentation, data entry, and upholding communication with our remote Spain advising team. Additionally, the coordinator will be responsible for managing office supply inventory and adhering to strict confidentiality standards.

What you’ll do:

  Visa Application Processing:

· Receive and manage the daily influx of visa applications via mail.

· Organize visa application materials for efficient processing.

· Perform accurate and timely data entry of relevant information.

Communication with Remote Team:

· Collaborate with team members working remotely to ensure smooth visa processing.

· Communicate effectively regarding application status and requirements.

Office Supplies Management:

· Monitor and maintain office supplies inventory.

· Replenish supplies as needed to ensure smooth daily operations.

Confidentiality and Security:

· Handle confidential information with the utmost discretion.

· Follow established protocols to ensure the security of sensitive data.

What you’ll bring:

 · Strong organizational skills with attention to detail.

· Ability to manage multiple tasks and prioritize effectively

· Excellent record-keeping abilities.

· Proficient in the use of spreadsheets and data entry.

. Good communication skills for coordinating with team members and management

This position requires a high level of discretion and accuracy, as it involves the handling of sensitive personal information. The ideal candidate will have a proven track record of administrative excellence and a commitment to facilitating smooth and efficient visa processing operations.

Location Requirements

The position is available to applicants who currently reside in Southern Maine, USA.

Diversity Matters:

CIEE believes that diversity matters and that professionals with diverse backgrounds provide diverse approaches and ideas to solving problems and finding ways to advance our mission to bring the world together. Candidates from underrepresented groups with diverse backgrounds and experiences are strongly encouraged to apply.

Due to federal regulations a background and reference check will be conducted as a condition of employment.

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