Administrative Support Coordinator I

Found in: Talent US C2 - 2 weeks ago

Turlock, United States California State University, Stanislaus Full time
Careers at Stanislaus State

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Administrative Support Coordinator I

Job no: 537025
Department: Coll of Educat, Kines, Soc Wrk
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Position SummaryFull-time temporary position available on or after May 6, 2024 and ending on or before May 5, 2025 in Field Services. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance.

Under general supervision of the College of Education, Kinesiology and Social Work Dean, the Administrative Support and Coordinator serves as the central point of contact for the Field Services Office, facilitating administrative tasks while ensuring effective communication with stakeholders. Responsibilities include managing office operations, providing clerical support, maintaining online resources, and responding to inquiries. Additionally, the role involves overseeing student placement processes, coordinating data management and reporting, and collaborating with various departments and stakeholders to support program initiatives. The incumbent plays a vital role in ensuring the smooth operation of fieldwork placements and maintaining clear communication channels to support departmental programs and services.

Job DutiesDuties include but are not limited to: Manage all clerical work to meet university and department deadlines.Serve as a resource to the campus community and the public regarding department programs, policies, and procedures.Maintain the Field Services’ website and general email account, updating information as necessary.Coordinate office orientations, meetings, and trainings.Assist in resolving office-related issues and implementing creative solutions as needed.Provide direct support to Student Services Professionals and program coordinators.Participate in workshops and conferences to stay updated on program standards and requirements.Screen and route phone and email inquiries to appropriate personnel.Greet and assist department visitors.Notify stakeholders of changes to student placements and provide timely updates.Communicate with cooperating teachers, university supervisors, and student teachers as needed.Provide information on student workshops, advising sessions, and credential workshops.Inform students of job openings and job fairs in the six-county regions.Coordinate student teaching applications, review, and clearance processes.Manage student fieldwork completion and documentation.Notify and coordinate with stakeholders regarding fieldwork placements.Track and renew Memorandum of Understanding Agreements within designated regions.Review and process petitions related to fieldwork.Input, track, and maintain data in various database systems.Compile, analyze, and manage reports and data, including Title II reports.Manage budget tracking and expenditures associated with clinical requirements. Provide lists of student teachers for various purposes, such as the Teacher Performance Assessment coordinator and commencement program.Collaborate with various departments, placements, and program coordinators to plan procedural changes.Provide training on procedural changes to students, staff, and faculty.Review end-of-semester evaluations and identify areas of concern for individual review.Assist in managing ongoing fieldwork observation documentation, including student concerns.Other duties as assigned.

Minimum QualificationsEducation: Education: Completion of a high school program, technical/vocational program, or their equivalents.

Experience: Several years of related office work experience.

Preferred Qualifications
Proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and database management systems.Experience with website maintenance and content management systems.Previous experience in administrative support roles, preferably in an educational or university setting.Experience in data management, including data entry, tracking, and generating reports using software like FileMaker Pro, Excel, and PeopleSoft. Knowledge, Skills, Abilities
Experience to be fully functional in all technical aspects of work assignments.Ability to understand and operate in a variety of organizational structures.Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing.Ability to use and quickly learn new office support technology systems and software packages.Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.Ability to independently handle multiple work unit priorities and projects.ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.Working knowledge of budget policies and procedures.Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.Ability to draft and compose correspondence and standard reports.Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Salary RangeAnticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,680 - $5,783 per month)

Compensation & BenefitsCommensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary:

How to ApplyTo be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only.

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