Meetings and Abstract Coordinator

2 weeks ago

Washington, United States American Astronomical Society Full time

Responsibilities

:

- Serve as primary contact with MiraSMART support staff, AAS Vice Presidents (VPs), and volunteer science organizing committees (SOCs).

- Provide support and corporate knowledge to AAS VPs and SOCs during the science program planning process.

- Set up the MiraSMART systems for each AAS and AAS-affiliated meeting.

- Provide oversight of abstract submissions, including providing direct customer support.

- Manage the abstract sorting process by preparing abstracts for sorting, procuring and coordinating volunteer sorting staff, providing training to sorters, and conducting post-sorting abstract processing in MiraSMART.

- Manage the production and updating of online meeting programs and coordinate publication of applicable print meeting programs for all AAS and AAS-affiliated meetings.

- Manage submissions of proposals for meeting sessions (such as special sessions, splinter meetings, workshops, town halls, and meetings-in-a-meeting), including providing direct customer support for submitters].

Requirements:

- Associate’s degree (Bachelor’s degree preferred)
- Minimum of two years of experience in non-profit abstract and meeting space.

- Proficiency with Windows operating system and a variety of software programs (i.e., MS Word, MS Excel)

- Knowledge of an Online Abstract Submission and Invitation System

- Ability to work in a team environment and independently

- High level of professionalism and integrity

- Excellent written and verbal communication skills

- Strong customer service skills

- Ability to travel

- Data Base knowledge

- Preferred: Knowledge of iMIS and Web content management (Drupal and HTML)

This position offers a competitive salary, professional development opportunities, and a supportive work environment. If you are passionate about science and have the skills to excel in this role, we encourage you to apply.

Benefits:

(b) (b) matching Medical insurance Dental insurance Vision insurance Health savings account Commuter benefits Paid Time Off

Job Type: Full-time

Pay: $50,.00 - $58,.03 per year

Schedule: Monday to Friday in the office.

Work Location: Washington, DC in person.

Ability to Relocate: Washington, DC : Relocate before starting work is required.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

AAS is an equal opportunity employer. AAS does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

  • Meeting Coordinator Meeting Coordinator

    2 weeks ago

    Washington, United States Spa 23 Fitness and Lifestyle Full time

    American Astronomical Society Washington, DC (US - 20006) 7 DAYS AGO Full Time Meeting Planner Position Overview: The American Astronomical Society (AAS) is looking for a Meeting Coordinator to assist in coordinating AAS’s in-person, hybrid and virtual meetings and conventions. The Meeting Coordinator be knowledgeable in all aspects of hotel contracts,...

  • Convention & Meetings Associate

    2 weeks ago

    Washington, United States National Communication Association Full time

    _Summary: _ The National Communication Association is seeking a proactive and dynamic individual to join the team as the **Convention & Meetings Associate.** This staff member will work closely with the Director of Convention and Meetings to manage and assist in key phases of convention and meetings, including strategy, contracting, logístical planning,...

  • Meeting Coordinator

    4 weeks ago

    Washington, United States American Astronomical Society Full time

    Meeting Planner Position Overview: The American Astronomical Society (AAS) is looking for a Meeting Coordinator to assist in coordinating AAS’s in-person, hybrid and virtual meetings and conventions. The Meeting Coordinator be knowledgeable in all aspects of hotel contracts, meetings & events specifications, food and beverage, audiovisual requirements,...

  • Meeting Coordinator

    2 weeks ago

    Washington, United States American Astronomical Society Full time

    Meeting PlannerPosition Overview:The American Astronomical Society (AAS) is looking for a Meeting Coordinator to assist in coordinating AASs in-person, hybrid and virtual meetings and conventions. The Meeting Coordinator be knowledgeable in all aspects of hotel contracts, meetings & events specifications, food and beverage, audiovisual requirements, managing...

  • Meeting Coordinator

    4 weeks ago

    Washington, United States American Astronomical Society Full time

    Meeting PlannerPosition Overview:The American Astronomical Society (AAS) is looking for a Meeting Coordinator to assist in coordinating AASs in-person, hybrid and virtual meetings and conventions. The Meeting Coordinator be knowledgeable in all aspects of hotel contracts, meetings & events specifications, food and beverage, audiovisual requirements, managing...

  • Meetings and Membership Coordinator

    3 weeks ago

    Washington, United States Association for Community Affiliated Plans Full time

    POSITION SUMMARYThe Association for Community Affiliated Plans (ACAP) seeks a Meetings and Membership Coordinator to provide support for the administrative department’s Events and Membership functions. Reporting to the Conference and Events Director, this position will assist in the planning and execution of conferences and events hosted by ACAP while also...

  • Meetings and Membership Coordinator

    3 weeks ago

    Washington, United States Association for Community Affiliated Plans Full time

    POSITION SUMMARYThe Association for Community Affiliated Plans (ACAP) seeks a Meetings and Membership Coordinator to provide support for the administrative department’s Events and Membership functions. Reporting to the Conference and Events Director, this position will assist in the planning and execution of conferences and events hosted by ACAP while also...

  • Meetings and Membership Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Association for Community Affiliated Plans Full time

    POSITION SUMMARYThe Association for Community Affiliated Plans (ACAP) seeks a Meetings and Membership Coordinator to provide support for the administrative department's Events and Membership functions. Reporting to the Conference and Events Director, this position will assist in the planning and execution of conferences and events hosted by ACAP while also...

  • Events and Meetings Coordinator

    1 week ago

    Washington, United States Addison Group Full time

    Job Description Job Description Role: Events and Meetings Coordinator Location: Washington, DC; Hybrid Remote Work Schedule Pay Rate: $21-24/Hour Our client is seeking an Events and Meetings Coordinator to join their team and help support upcoming events and meetings. Job Responsibilities: · Uphold the Company's mission and vision with every event ·...

  • Events and Meetings Coordinator

    4 weeks ago

    Washington, United States Addison Group Full time

    Job DescriptionJob DescriptionRole: Events and Meetings CoordinatorLocation: Washington, DC; Hybrid Remote Work SchedulePay Rate: $21-24/Hour Our client is seeking an Events and Meetings Coordinator to join their team and help support upcoming events and meetings.Job Responsibilities:· Uphold the Company's mission and vision with every event· Develop a...

  • Events and Meetings Coordinator

    3 weeks ago

    Washington, United States Addison Group Full time

    Job DescriptionJob DescriptionRole: Events and Meetings CoordinatorLocation: Washington, DC; Hybrid Remote Work SchedulePay Rate: $21-24/Hour Our client is seeking an Events and Meetings Coordinator to join their team and help support upcoming events and meetings.Job Responsibilities:· Uphold the Company's mission and vision with every event· Develop a...

  • Meetings Coordinator/Logistics Specialist

    2 weeks ago

    Washington, United States Strategix Management LLC Full time

    Job DetailsJob Location : REMOTE WASHINGTON, DCPosition Type : Full TimeSalary Range : UndisclosedDescription Strategix Management LLCis seeking experienced candidates to fill the position of Meetings Coordinator/Logistics Specialist to support meetings on behalf of a Federal client. a team of meeting planners.Coordinate meeting planning support and website...

  • Section Services

    1 week ago

    Washington, United States Association of American Law Schools Full time

    The Section Services and Meetings Coordinator will work closely with the Section Services Manager and Senior Meeting Manager who will manage and oversee their projects. The coordinator supports departmental initiatives that advance greater faculty engagement and awareness of the Association’s Section and meeting services. The coordinator provides...

  • Meetings Manager

    2 weeks ago

    Washington, United States American Academy of Child and Adolescent Psychiatry Full time

    THE OPPORTUNITY: The American Academy of Child and Adolescent Psychiatry (AACAP) Meetings Department plans meetings to educate its members and other physicians, including the Annual Meeting (4,000+ attendees with a virtual component and 90 exhibitors), the Pediatric Psychopharmacology Update Institute (750+ attendees), the Hansen Annual Update Course (200...

  • Meetings Manager

    1 month ago

    Washington, United States American Academy of Child and Adolescent Psychiatry (AACAP) Full time

    THE OPPORTUNITY: The American Academy of Child and Adolescent Psychiatry (AACAP) Meetings Department plans meetings to educate its members and other physicians, including the Annual Meeting (4,000+ attendees with a virtual component and 90 exhibitors), the Pediatric Psychopharmacology Update Institute (750+ attendees), the Hansen Annual Update Course (200...

  • Meetings Manager

    4 weeks ago

    Washington, United States American Academy of Child and Adolescent Psychiatry (AACAP) Full time

    THE OPPORTUNITY: The American Academy of Child and Adolescent Psychiatry (AACAP) Meetings Department plans meetings to educate its members and other physicians, including the Annual Meeting (4,000+ attendees with a virtual component and 90 exhibitors), the Pediatric Psychopharmacology Update Institute (750+ attendees), the Hansen Annual Update Course (200...

  • Meetings Contracts and Accounting Coordinator

    1 month ago

    Washington, United States Randstad USA Full time

    Our client is a non-profit organization with a great mission behind them! They are looking for a detail oriented Meetings Contracts & Accounting Coordinator that will work collaboratively across the Contracts, Finance, and Grants teams to ensure the effective fulfillment and management of agreements and payment of invoices related to exhibitors and...

  • Meetings Contracts and Accounting Coordinator

    4 weeks ago

    Washington, Washington, D.C., United States Randstad USA Full time

    Our client is a non-profit organization with a great mission behind them They are looking for a detail oriented Meetings Contracts & Accounting Coordinator that will work collaboratively across the Contracts, Finance, and Grants teams to ensure the effective fulfillment and management of agreements and payment of invoices related to exhibitors and sponsors....

  • Meetings Contracts and Accounting Coordinator

    1 month ago

    Washington, Washington, D.C., United States Randstad USA Full time

    Our client is a non-profit organization with a great mission behind them They are looking for a detail oriented Meetings Contracts & Accounting Coordinator that will work collaboratively across the Contracts, Finance, and Grants teams to ensure the effective fulfillment and management of agreements and payment of invoices related to exhibitors and sponsors....

  • Meetings and Membership Coordinator

    3 weeks ago

    Washington, DC, United States Association for Community Affiliated Plans Full time

    POSITION SUMMARYThe Association for Community Affiliated Plans (ACAP) seeks a Meetings and Membership Coordinator to provide support for the administrative department’s Events and Membership functions. Reporting to the Conference and Events Director, this position will assist in the planning and execution of conferences and events hosted by ACAP while also...