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Proposal Manager

2 months ago

Portland, United States DOWL Full time

Summary

Proposal managers at DOWL have an integral role in the firm’s short-term and long-term success. Join a marketing team that is fiercely protective of the company’s brand and partner with our seller-doer project managers to position the firm to win exciting projects. This is a full-time position responsible for managing qualifications-based marketing proposals for select opportunities. This position includes some business development and administrative duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Guide project managers and other technical staff on marketing and business development best practices and internal marketing and business development procedures. Oversee and manage qualifications-based proposal planning and go/no-go decisions, and assist with strategy. Work as part of a team of marketers to coordinate and deliver high-quality engineering, environmental, planning, and related proposals across the company. Develop schedules and draft outlines, resumes, and past experience write-ups in collaboration with project managers. Coordinate proposal writing effort with engineering/planning teams. Work with proposal team and graphics staff to develop engaging and interesting graphics for proposals and other marketing materials. Oversee, coordinate, write, provide Quality Assurance/Quality Control, edit, and/or produce qualifications-based proposals. Help identify upcoming projects on which DOWL may be competitive and guide practice area leaders and project managers in positioning the firm to win. Coordinate with project managers to enter and update sales pipeline information in Deltek. Track leads, opportunities, and requests for proposals and disseminate them to identified technical staff, as needed. Coordinate and provide guidance on shortlist interview teams and presentations. Interact with clients on teaming arrangements. Conduct proposal debriefs. Maintain/produce marketing materials not in direct connection to an existing request for proposals or the Vision database, including marketing brochures, Statements of Qualifications, cut-sheets, etc. Maintain data in the Client Relationship Module of Deltek Vision including project photography, project descriptions, awards, employee qualifications data, and resume information. Track business development opportunities via Deltek business development campaigns. Mentor and guide other marketing and business development staff in proposal work and business development. Determine needs for, and support implementation of, market research and special projects related to marketing and business development initiatives. Represent the company at industry events, as needed. Assist or lead involvement in community organizations and events, as needed. Other duties as assigned, including presentations, marketing collateral, and data entry.

Essential Administrative Duties:

Organize and plan office events. Write and/or prepare fee-based letter proposals, as needed.

Supervisory Responsibilities

May manage select employees in Marketing which will involve: Assigning qualifications-based proposals to marketing staff.Providing mentorship, guidance, and QA/QC to marketing coordinators and assistant staff regarding qualifications-based proposals and/or other marketing collateral production.Carrying out supervisory responsibilities in accordance with the firm’s policies and applicable laws and being responsible for the overall direction, coordination, and evaluation of this unit. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications. To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To perform successfully, the employee should demonstrate the core competencies contained in the attachment.

Education and/or Experience

Baccalaureate degree from four-year college or university and a minimum of six years architecture/engineering/construction industry-related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations

Must have a valid driver’s license and a good driving record.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to create and interpret graphs/charts.

Job Knowledge, Skills and Abilities

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write proposals, qualification packages, reports, and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, and the general public. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Must be able to use Microsoft Outlook, Word, Excel, and PowerPoint and have knowledge of graphics software. To perform this job successfully, an individual should have the ability to type accurately at a reasonable pace (not less than 40 words per minute).

Physical Demands. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand; walk and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision and ability to adjust focus.

Work Environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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