Marketing Events and Meetings Manager
4 weeks ago
Description
:Holland & Knight’s Marketing Department seeks a Marketing Events and Meetings Manager to serve as part of the Marketing Events Team, assisting in the planning, coordination, and implementation of the firm’s internal and external meetings and events. This position reports to the Senior Manager of Events and Travel Services.
Key Responsibilities and Essential Job Functions:
Work collaboratively and proactively with attorneys, marketing department, and outside vendors to plan, implement, and execute all aspects of on- and off-site events, meetings, receptions, and seminars
Manage all logistics associated with events and meetings including researching and locating venues; reviewing RFPS and site recommendations; negotiating contracts, food and beverage, audio visual; securing on-site room holds; developing invite; reviewing RSVP lists; coordinating speaker, guest, and VIP needs; etc.
Identify and develop relationships with hotels, off-site venues, vendors, suppliers, and caterers
Serve as liaison with event vendors
Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last minute requests
Handle on-site event management and supervise support staff required for events
Post and update internal and external event web pages
Provide strategic and creative input when planning events with practice and area marketers
Provide strategic follow up and debriefing
Oversee management and strategic direction of the firm’s digital event platform
Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures
Special project and duties as assigned
Required Skills:
Strong communication and organizational skills
Strong problem solving skills
Excellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environment; ability to juggle multiple priorities
Required Qualifications & Education:
Bachelor’s degree required.
Minimum of 6-8 years events and meeting experience
Minimum of 2 years’ experience managing a team of direct reports
Experience administering virtual or digital events, preferably on the ON24 platform
Attention to detail
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Ability to prioritize projects
Flexibility to work early mornings, late evenings, and weekends when necessary
Strong sense of accountability and ownership of projects
Ability to work both autonomously when executing local events and as part of a team on general strategy
Preferred Qualifications & Education:
Law firm or other professional services experience preferred.
Advanced degree is a plus.
Physical Requirements:
Ability to sit or stand for extended periods of time
Moderate or advanced keyboard usage
Moderate to heavy travel required
Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.
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