Event Planner

3 weeks ago

Atlanta, United States DivIHN Integration Full time

DivIHN (pronounced "divine") is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

Visit us at to learn more and view our open positions.

Please apply or call one of us to learn more

For further inquiries regarding the following opportunity, please contact one of our Talent Specialists

Divya

Title: Event Planner

Location: Remote

Duration: 6 months -1 year

100% remote with 10% travel

Description:

  • Lead the process to strategically plan and execute healthcare internal and external meetings and events for St. Jude Medical.
  • Collaborate with Product Marketing, Clinical Marketing, and Global Communications and other key stakeholders to ensure business objectives and priorities are met.
  • Work closely with vendors to design or create event elements to support strategic objectives and program deliverables.
  • Lead effort in venue sourcing to place the meeting or event with the appropriate meeting space and other specifications to support each program.
  • Develop communications to the SJM executive team, field sales force, management, and attendees to ensure companywide awareness of the event.
  • Manage the planning and supervision of all internal resources and external partnerships that include installation and dismantling labor, transportation, food and beverage, group housing list, registration, coordination of onsite event services and other related activities.
  • Serve as liaison with healthcare societies to ensure alignment and to leverage the SJM brand.
  • Process a series of post-event activities that include timely payment of invoices, internal cross-charging, financial summary and attendee evaluations.

Top qualifications:

  • 2 years experience in HCP contracting and event/conference logistics management, Intermediate/basic MS Office. very organized
  • The primary purpose of this role is to support the Medical Education team in the planning and execution of US and global programs.
  • This individual will work closely with the client's Medical, Clinical, and Scientific Organization to strategically plan and execute external meetings to help support the Medical Education department.
  • This individual will work closely with vendors to design or create event elements to support strategic objectives and program deliverables.

Job Duties:
- Support pre- and post-event planning for Medical Education events, Focus Groups and Scientific
Advisory Board meetings:
o Speaker agreement/contract submission, based on guidance from the Medical Education team
o Event location sourcing
o Event location contracting, securing A/V, and menu selection (where applicable)
o Booking KOL speaker travel for events
o Uploading of all program files to the appropriate repository post-event
- Manage KOL speaker payment process, including:
o New vendor set up
o Requesting invoices from speakers for past programs
o Processing and submitting PO requests for approval
o Submitting invoices with approved POs to Accounts Payable for payment processing
- Tracking of submitted invoices and reporting actuals
- Speaker travel booking

About us:

DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.

  • Event Planner

    4 weeks ago

    Atlanta, United States Visionnav Robotics USA Inc Full time

    Job DescriptionJob DescriptionCompany Overview:VisionNav® Robotics is a global supplier of autonomous industrial vehicles and intralogistics automation solutions. Based on Machine Learning, Environmental Perception, Deep Learning, and Servo Control technology, VisionNav has developed 9 product series for full-stack scenarios to automate industry logistics....

  • Senior Private Events Planner

    3 days ago

    Atlanta, United States The Gathering Spot Full time

    The Senior Private Events Planner will assess and conceptualize clients' needs and desires for a variety of meetings, conferences, and events, and make all arrangements necessary to execute the clients desired vision and goal. The Senior Private Events Planner will report directly to the National Private Events Director. Duties/Responsibilities: Consults...

  • Senior Private Events Planner

    3 days ago

    Atlanta, United States The Gathering Spot Full time

    Job DescriptionJob DescriptionThe Senior Private Events Planner will assess and conceptualize clients' needs and desires for a variety of meetings, conferences, and events, and make all arrangements necessary to execute the clients desired vision and goal. The Senior Private Events Planner will report directly to the National Private Events Director....

  • Public Relations Account Executive

    5 days ago

    Atlanta, United States Jackson Spalding Full time

    PUBLIC RELATIONS ACCOUNT EXECUTIVE - EVENT PLANNER Hybrid - Atlanta office Are you looking to join a hungry and humble team of thinkers, creators and achievers? You’ve come to the right place. Jackson Spalding is an award-winning PR and marketing agency that helps brands stand out to move those who matter most. Fiercely creative and strategic, we work...

  • Public Relations Account Executive

    4 days ago

    Atlanta, United States Jackson Spalding Full time

    PUBLIC RELATIONS ACCOUNT EXECUTIVE - EVENT PLANNER Hybrid - Atlanta office Are you looking to join a hungry and humble team of thinkers, creators and achievers? You've come to the right place. Jackson Spalding is an award-winning PR and marketing agency that helps brands stand out to move those who matter most. Fiercely creative and strategic, we work...

  • Public Relations Account Executive

    3 days ago

    Atlanta, United States Jackson Spalding Full time

    PUBLIC RELATIONS ACCOUNT EXECUTIVE - EVENT PLANNER Hybrid - Atlanta office Are you looking to join a hungry and humble team of thinkers, creators and achievers? Youve come to the right place. Jackson Spalding is an award-winning PR and marketing agency that helps brands stand out to move those who matter most. Fiercely creative and strategic, we work...

  • Public Relations Account Executive

    3 days ago

    Atlanta, United States Jackson Spalding Full time

    Job DescriptionJob DescriptionPUBLIC RELATIONS ACCOUNT EXECUTIVE - EVENT PLANNERHybrid - Atlanta officeAre you looking to join a hungry and humble team of thinkers, creators and achievers? You’ve come to the right place.   Jackson Spalding is an award-winning PR and marketing agency that helps brands stand out to move those who matter most.  Fiercely...

  • Public Relations Account Executive

    4 days ago

    Atlanta, United States Jackson Spalding Full time

    PUBLIC RELATIONS ACCOUNT EXECUTIVE - EVENT PLANNERHybrid - Atlanta officeAre you looking to join a hungry and humble team of thinkers, creators and achievers? You’ve come to the right place. Jackson Spalding is an award-winning PR and marketing agency that helps brands stand out to move those who matter most. Fiercely creative and strategic, we work...

  • Public Relations Account Executive

    5 days ago

    Atlanta, United States Jackson Spalding Full time

    PUBLIC RELATIONS ACCOUNT EXECUTIVE - EVENT PLANNERHybrid - Atlanta officeAre you looking to join a hungry and humble team of thinkers, creators and achievers? You’ve come to the right place. Jackson Spalding is an award-winning PR and marketing agency that helps brands stand out to move those who matter most. Fiercely creative and strategic, we work...

  • Senior Director of Events

    3 days ago

    Atlanta, United States Etherio Full time

    About Etherio At Etherio, we have a simple but big vision: bringing people together to accomplish great things. Every day, we deliver innovative and unmatched solutions for our corporate and association clients – one meeting, event, or membership experience at a time. Whether in-person, virtual, or hybrid, we’re redefining event experiences. We’re also...

  • Event Manager

    2 weeks ago

    Atlanta, United States Stars and Strikes Full time

    Job DescriptionJob DescriptionEvent ManagerStars and Strikes Family Entertainment Center is seeking outgoing, energetic personalities to join our team!They will be an inspiration that motivates and educates their team to execute events to the highest level of guest service while creating lasting memories for our guests. Our Event Manager oversees the...

  • Event Manager

    2 weeks ago

    Atlanta, United States Stars and Strikes Full time

    Event Manager Stars and Strikes Family Entertainment Center is seeking outgoing, energetic personalities to join our team! They will be an inspiration that motivates and educates their team to execute events to the highest level of guest service while creating lasting memories for our guests. Our Event Manager oversees the execution of all events following...

  • Event Sales Manager

    2 days ago

    Atlanta, United States Sturbridge Host Hotel & Conference Center Full time

    Job Description Position Summary: In this role, you'll be a driving force behind shaping our regional sales strategy here at True Food Kitchen through building a network and guest/client book for catering and event sales. Your responsibilities go beyond the usual, including sourcing, developing, and running sales programs, nurturing important client...

  • Event Coordinator

    4 days ago

    Atlanta, United States GiiG Full time

    Job DescriptionJob DescriptionWe are an entrepreneurial institute that is in need of an Event Coordinator to schedule, plan and manage all of our events.Candidate must have the ability to work well with venue event staff. Candidate must be a self-starter with impeccable communications skills. Candidate must have the ability to think on their feet and work in...

  • Event Coordinator

    22 hours ago

    Atlanta, United States GiiG Full time

    Job DescriptionJob DescriptionWe are an entrepreneurial institute that is in need of an Event Coordinator to schedule, plan and manage all of our events.Candidate must have the ability to work well with venue event staff. Candidate must be a self-starter with impeccable communications skills. Candidate must have the ability to think on their feet and work in...

  • Public Relations Account Executive

    2 days ago

    Atlanta, United States Jackson Spalding Full time

    PUBLIC RELATIONS ACCOUNT EXECUTIVE - EVENT PLANNER Hybrid - Atlanta office Are you looking to join a hungry and humble team of thinkers, creators and achievers? You’ve come to the right place. Jackson Spalding is an award-winning PR and marketing agency that helps brands stand out to move those who matter most. Fiercely creative and strategic, we work...

  • Event Sales Manager

    3 days ago

    Atlanta, United States True Food Kitchen Full time

    Job DescriptionJob DescriptionCompany DescriptionAt True Food Kitchen, we believe in the power of whole, real food. We partner with each of our growers, ranchers and producers so that every ingredient meets our TRUE standards. That means better food for our guests and the planet. By crafting "Real Food for Real Life" we embody our purpose: empowering more...

  • Event Planning Manager

    4 days ago

    Atlanta, United States HYATT Hotels Full time

    If you're looking for a career with Apple Leisure Group, please click here to view job postings. If you're looking for a career with our Inclusive Collection, please click here to view job postings. "I joined as a server on the catering staff. Thanks to Hyatt's training and support, I now oversee a brilliant team that helps brings events to life." At Hyatt,...

  • Events and Facilities Administrator

    1 month ago

    Atlanta, United States Peachtree Road United Methodist Church Full time

    Job DescriptionJob DescriptionEvents and Facilities AdministratorPeachtree Road United Methodist (PRUMC)General DescriptionThe Events and Facilities Administrator is a dual position reporting to the Events Services Planner and the Property and Facilities Manager. The Events Administrator is responsible for booking tours, overseeing event set-up/take-down,...

  • Events and Facilities Administrator

    9 hours ago

    Atlanta, United States Peachtree Road United Methodist Church Full time

    Job DescriptionJob DescriptionEvents and Facilities AdministratorPeachtree Road United Methodist (PRUMC)General DescriptionThe Events and Facilities Administrator is a dual position reporting to the Events Services Planner and the Property and Facilities Manager. The Events Administrator is responsible for booking tours, overseeing event set-up/take-down,...