Administrative Assistant IV

Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

Under direct supervision the duties will include, but are not limited to:

In the absence of the Dean, the Administrative Assistant IV makes operational decisions and resolves conflicts related to college support within the established limits of authority. 

Provide support and assistance to the Dean in managing requests for projects related to the School of Health Sciences. 

Function as liaison on behalf of the Dean with internal and external constituencies served by the College. 

Read and screen incoming correspondence and reports, receive and screen incoming calls and visitors. 

Coordinate and facilitate the Dean’s calendar to schedule meetings, conferences, and travel for the Dean.

Compose correspondence and prepare administrative reports relying on a variety of sources. 

Review, proofread, and edit documents, reports, forms, etc., in preparation for the Dean’s signature. 

Respond to inquiries from external entities. 

Participate in Program Director meetings, communicate assignments to Department Chairs and Program Directors based on the Dean’s instructions. 

Hold Classified staff meetings to communicate upcoming assignments and news from the College at large. 

Organize and maintain confidential records and authorizes access to the information as appropriate. 

Plan, organize, coordinate, and oversee special projects as requested by the Dean. 

Assist students and faculty as required. 

Request affiliation agreements/MOU’s and maintain finalized agreements/MOU’s in the Dean’s office. 

Provide leadership to the other Administrative Assistants in the School of Health Sciences in the execution of their duties, supervise and oversee the work of staff as assigned.

Plan, develop, train, and implement production goals, work performance standards and specific processes and procedures required to complete projects and ongoing assignments, coordinates office coverage with the other Administrative Assistants in the School of Health Sciences. 

Evaluate performance, resolve conflicts, and seek solutions, taking disciplinary action when necessary. 

Counsel and mentor classified staff within the School of Health Sciences. 

Provides support and assistance in the development and preparation of department and college curriculum/common course numbering changes for new or revised courses, emphases, degrees, or certificates in collaboration with the Dean, Department Chairs and Program Directors, as necessary. 

Provide support and assistance in the development and preparation of class schedules; review and make suggestions to School leadership regarding classes and faculty workloads. 

Provide support and assistance in the development of School/Department budgets and budgetary reports. 

Monitor budgeted accounts in coordination with the School’s Account Manager. 

Prepare and review budget documents related to purchases, expense reports and letters of appointment. 

Minimum Qualifications:

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

Starting Salary

Grade 29, Step 1 $45,184.32

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent 15.5% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.​

Exempt

Full-Time Equivalent 

Required Attachment(s)

To be considered for this position, please upload the following documents to your application: 

Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover letter

Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

For more details on this position, please visit our website: My Career at CSN .

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit .

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.