Office Manager

7 months ago


Marion, United States Union Tank Car Company Full time
Union Tank Car Company

Come join a team where People make the differenceAs a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent.

POSITION SUMMARY: The Office Manager is responsible for having ongoing communication with internal and external customers to ensure timely arrival, approval, disposition, and invoicing of completed cars—support plant leadership, as well as, supervision of Office Coordinators to ensure efficient shop operations. JOB RESPONSIBILITIES Train and lead Office Coordinator to provide administrative support for plant operations teams. Maintain customer relationships and provide updated information as requested. Provides support to the Quality Department with auditing, submitting, and sending documentation to customers. Enter car completions in applicable systems based on information from quality.  Provide required reports to local management Manage disposition requests and creation of waybills, including updating shop scheduling tool Enter and update scheduled release dates (SRD) and update daily car status in internal and external systems.Communicate indirectly with customer contact, if appropriate Upload Billing Repair Card (BRC) into customer websites.  Release and invoice completed cars. Obtain and track approvals. Ensure car files are easily accessible and processed as required. Create credit memos, as necessary Track storage cars, daily rate for storage, and monthly storage invoices and provide to applicable customers. Ensure all job cards are processed to allocate direct and indirect hours to the appropriate car/activity. Ensure changes to work center are up to date. Act as backup to CSR as needed. Primary contact for internal and external customer service representative and sales Manage demurrage Manage Purchasing Card Be willing to assist on off shift as needed Prioritize invoicing Be responsive to customer communications Work responsibly and efficiently with limited supervision/direction Think outside the box Be willing to take on other tasks and support all areas of operation Multitask with good problem-solving skills and offer solutions to problems SKILLS/QUALIFICATIONS/EXPERIENCE: High School Diploma required; College degree preferred Minimum of 2-4 years of related work experience in a lean manufacturing/repair environment Excellent written and verbal communication skills Detail-oriented with excellent organizational and time management skills Ability to supervise a small group of clerk(s) and coordinate to accomplish daily tasks Proficient with Microsoft Word, PowerPoint, and Excel Please note the duties listed are not set forth to limit the assignment of work. They are not to be construed as a complete list of the many duties normally performed under a job title or those to be performed temporarily outside an employee's normal line of work. Duties and activities may change at any time with or without notice.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to , and please be sure to include the title and the location of the position for which you are applying.



  • Marion, Illinois, United States Deaconess Full time

    About the RoleThe Clinical Office Administrator plays a critical role in maintaining efficient and safe patient care at Deaconess. This individual will be responsible for managing personnel, coordinating workflow, and ensuring compliance with regulatory agencies.Duties and ResponsibilitiesDevelop and implement policies and procedures.Train and evaluate staff...


  • Marion, United States Farmers State Bank Full time

    POSITION SUMMARY: The Chief Financial Officer is responsible for serving as the Bank's lead financial executive overseeing the accounting department and all financial and accounting related operations of the Bank. The position is responsible for adhering to all related generally accepted accounting principles, tax and regulatory laws, rules and regulations...


  • Marion, United States Deaconess Full time

    Join Our TeamWe are looking for compassionate, caring, and dedicated staff to join our team and help us continue our tradition of excellence.BenefitsWe pride ourselves in retaining our top talent by offering work environments that support professional development and personal success. In addition to our robust healthcare and retirement plans, we...


  • Marion, United States Deaconess Full time

    Join Our Team We are looking for compassionate, caring, and dedicated staff to join our team and help us continue our tradition of excellence. Benefits We pride ourselves in retaining our top talent by offering work environments that support professional development and personal success. In addition to our robust healthcare and retirement plans, we offer: ...


  • Marion, Ohio, United States The Jacobson Group Full time

    Job OverviewThe Jacobson Group seeks a visionary Chief Executive Officer to lead our organization towards sustained managed growth. As the principal executive officer, you will provide strategic direction and execute the overall business plan.About the RoleThis is a retained search for a seasoned executive with 10+ years of related work experience and 5+...


  • Marion, United States Marion Health Full time

    JOB SUMMARY:Under the direction of the practitioner, maintains examination rooms and back office area, interacts with patients, obtains clinical history and performs tests as directed by the practitioner.MINIMUM JOB REQUIREMENTS:High school diploma or its equivalent. Valid Indiana Licensed Practical Nursing license.Graduate of licensed practical nursing...

  • RN Case Manager

    1 month ago


    Marion, United States Marion Health Full time

    Job Summary This position coordinates care between patients, families, physicians, home health agencies, and other care providers so that our customers will receive high-quality cost-effective health and hospital services. Performs other duties as assigned. Minimum Job Requirements B.S. Degree in Nursing from an accredited university Current Indiana...

  • RN Case Manager

    2 months ago


    Marion, United States Marion Health Full time

    Job Summary This position coordinates care between patients, families, physicians, home health agencies, and other care providers so that our customers will receive high-quality cost-effective health and hospital services. Performs other duties as assigned. Minimum Job Requirements B.S. Degree in Nursing from an accredited university Current Indiana...


  • Marion, Illinois, United States Deaconess Full time

    OverviewDeaconess, a regional healthcare partner in the community, seeks a seasoned Healthcare Operations Manager to drive efficient and safe patient care. This role is ideal for an experienced professional with a background in medical office management.Salary Range: $65,000 - $90,000 per year, depending on qualifications and experience.Job DescriptionManage...


  • Marion, Illinois, United States SERVPRO of CarbondaleMarion Full time

    Job OverviewServpro of Carbondale/Marion: A dynamic and fast-paced office environment seeks a highly motivated and detail-oriented Accounting Administrator to lead our team in providing exceptional customer service and strategic financial guidance.About the Role: As an Accounting Administrator, you will be responsible for maintaining accurate records in...


  • Marion, Ohio, United States Marion Technical College Full time

    Job OverviewThe Business Management role at Marion Technical College involves providing instruction and maintaining accurate academic performance and attendance records of students. The ideal candidate will have a Master's degree in Business Administration or a related field, excellent English communication and writing skills, and proficiency in Microsoft...


  • Marion, United States Medical University of South Carolina Full time

    Job Description •To provide constant and efficient operations of the physician medical office. Duties to include scheduling, patient registration, telephone triage, medical records, billing, and collections. Coordinate and participate in a variety of duties associated with daily clinic preparation process, patient identification, patient check in/out,...


  • Marion, United States Deaconess Full time

    Join our Team We are looking for compassionate, caring people to join our talented staff of health care professionals as we continue to grow to be the preferred, regional health care partner in our community. Benefits We pride ourselves in retaining our top talent by offering work environments that support professional development and personal success. In...

  • Store Manager

    1 month ago


    Marion, United States Community Choice Financial Family of Brands Full time

    Overview: As a Store Manager, you will leverage your leadership skills to coach, train, and guide your team to excel in their roles and uphold our high-quality standards. Reporting to the General Manager, you will serve as their right hand and run daily operations in their absence. You will make a positive impact on overall store performance by setting the...

  • Store Manager

    3 weeks ago


    Marion, United States Community Choice Financial Family of Brands Full time

    Overview: As a Store Manager, you will leverage your leadership skills to coach, train, and guide your team to excel in their roles and uphold our high-quality standards. Reporting to the General Manager, you will serve as their right hand and run daily operations in their absence. You will make a positive impact on overall store performance by setting the...

  • Eligibility Specialist

    7 months ago


    Marion, United States DFR llc Full time

    Overview: THIS POSITION IS LOCATED IN MARION, IN Knowledge Services has an opportunity for individuals drawn to the social service industry with the FSSA/Division of Family Resources (DFR) as an Eligibility Specialist. This position is responsible for assisting in the processing of applications from Indiana residents who are requesting public assistance. The...

  • Store Manager

    1 month ago


    Marion, United States Community Choice Financial Family of Brands Full time

    Overview As a Store Manager, you will leverage your leadership skills to coach, train, and guide your team to excel in their roles and uphold our high-quality standards. Reporting to the General Manager, you will serve as their right hand and run daily operations in their absence. You will make a positive impact on overall store performance by setting the...


  • Marion, Indiana, United States Experis Full time

    Experis is seeking an experienced Manufacturing Operations Manager to oversee our production shift and Continuous Improvement (CI) teams. In this critical role, you will champion and participate in company-wide initiatives focused on Safety, GMP, and CI efforts.About the Role:Schedule, plan, and lead improvement teams, activities, and small projects.Direct...


  • Marion, North Carolina, United States Camping World Holdings, Inc. Full time

    Job Description: As a Service Department Manager, you will be responsible for leading our Service Center team in delivering exceptional customer satisfaction and profitability. This is a full-time position offering a competitive salary of $140,000-$200,000 per year, depending on experience, plus benefits including 401(k), medical, dental, vision, and...


  • Marion, United States InsideHigherEd Full time

    Job no: 494187Work type: Administrative (Full Time)Location: Marion, INCategories: Administrative/Professional, OtherJob Title: Executive Director of Government Strategic Relations and Major Gift OfficerReporting Relationship: Vice President of University AdvancementUnit: Central AdministrationDepartment: Avp Advancemnt & Alumni Rlts-CADMCampus Location:...