Property Administrator

1 month ago

Berkeley, United States OMERS Full time

Referred applicants should NOT apply directly to this role.

All referred applicants must first be submitted through Workday by a current OMERS and Oxford employee, and then must apply through the unique link received via their email.

Choose a workplace that empowers your impact. 

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

The Property Administrator provides key support to the property management team with day-to-day operations, providing outstanding service to tenants at our East Bay properties, primarily at Foundry31.

As a member of this team, you will be responsible for:
 

Drafting contracts, including vendor and consulting agreements for on-going projects, ensuring compliance with company policies and procedures.

Tracking and maintaining property contracts to ensure recurring service agreements are up-to-date.

Maintaining tenant contacts, follow-up, and emergency response information.

Monitoring and maintaining tenant and vendor COIs.

Managing and tracking sustainability statistics for the property to include waste diversion, electrical consumption and water consumption.

Assisting Marketing Team with planning on-site events and promotions.

Providing support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous deliverables.

Assisting with the scheduling of contractor work (i.e. window washing) and coordinate with tenants.

Maintaining tenant communication and sending out all building memos/notices.

Supporting property management with tenant move ins/outs.

Maintaining and managing building work order system.

Close-out work orders in web-based management system for tenant billbacks.

Creating purchase orders, code and process vendor invoices utilizing required expense allocations and ensuring vendors are billed according to contracts, negotiated rates and property budgets.

Diligently reviewing invoices and proactively reaching out to vendors to review questionable or inaccurate billings.

Filing, maintaining, and organizing all vendor records and vendor related communication.

Completing all vendor set up steps in accounting system (such as W-9s, 1099s, vendor billing and contact information).

Maintaining Cap Ex and TI tracking.


To succeed in this role, you have:

1-3 years of similar property administration/general office administration experience required

Post-secondary education with a focus in Accounting, Business or Real Estate preferred.

Prior experience with Accounts Payable/Accounts Receivable is considered an asset.

Knowledge of property accounting systems including JD Edwards and Basware, and Angus Anywhere software platform is considered an asset; proficiency in adapting to new computer programs is key.

Experience using Office applications including Word, Excel, Adobe and Outlook.

The ability to manage priorities under pressure with careful attention to detail.

A positive disposition with a flexible demeanor to handle multiple tasks and personalities.

Are a creative self-starter with minimal task management.

Benefits:

We offer competitive benefits starting from Day 1

Paid time off

13 Holidays

401k (and matching)

Competitive Health Insurance

Dental Insurance

Flexible Spending Account

You may also be eligible to receive an annual Incentive Award which may include Short-term Incentive, benefits, and/or retirement savings plan – details on these elements of compensation are included within OMERS & Oxford offer letters.

The annualized base salary ranges for the primary location and any additional locations are listed below. The base salary that is ultimately offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set. 

Primary location: California

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our committee and employee recognition programs.

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