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Property Administrator

2 months ago

Berkeley, California, United States OMERS Full time

About OMERS

OMERS is a leading global real estate investor, developer, and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities.

Job Summary

The Property Administrator provides key support to the property management team with day-to-day operations, providing outstanding service to tenants at our East Bay properties, primarily at Foundry31.

Key Responsibilities

  • Drafting contracts, including vendor and consulting agreements for on-going projects, ensuring compliance with company policies and procedures.
  • Tracking and maintaining property contracts to ensure recurring service agreements are up-to-date.
  • Maintaining tenant contacts, follow-up, and emergency response information.
  • Monitoring and maintaining tenant and vendor COIs.
  • Managing and tracking sustainability statistics for the property to include waste diversion, electrical consumption, and water consumption.
  • Assisting Marketing Team with planning on-site events and promotions.
  • Providing support to Property Managers by producing, modifying, and/or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous deliverables.
  • Assisting with the scheduling of contractor work (i.e., window washing) and coordinate with tenants.
  • Maintaining tenant communication and sending out all building memos/notices.
  • Supporting property management with tenant move ins/outs.
  • Maintaining and managing building work order system.
  • Closing out work orders in web-based management system for tenant billbacks.
  • Creating purchase orders, coding, and processing vendor invoices utilizing required expense allocations and ensuring vendors are billed according to contracts, negotiated rates, and property budgets.
  • Diligently reviewing invoices and proactively reaching out to vendors to review questionable or inaccurate billings.
  • Filing, maintaining, and organizing all vendor records and vendor-related communication.
  • Completing all vendor setup steps in accounting system (such as W-9s, 1099s, vendor billing, and contact information).
  • Maintaining Cap Ex and TI tracking.

Requirements

  • 1-3 years of similar property administration/general office administration experience required.
  • Post-secondary education with a focus in Accounting, Business, or Real Estate preferred.
  • Prior experience with Accounts Payable/Accounts Receivable is considered an asset.
  • Knowledge of property accounting systems, including JD Edwards and Basware, and Angus Anywhere software platform is considered an asset; proficiency in adapting to new computer programs is key.
  • Experience using Office applications, including Word, Excel, Adobe, and Outlook.
  • The ability to manage priorities under pressure with careful attention to detail.
  • A positive disposition with a flexible demeanor to handle multiple tasks and personalities.
  • Are a creative self-starter with minimal task management.

Benefits

We offer competitive benefits starting from Day 1.

  • Paid time off.
  • 13 Holidays.
  • 401k (and matching).
  • Competitive Health Insurance.
  • Dental Insurance.
  • Flexible Spending Account.

You may also be eligible to receive an annual Incentive Award which may include Short-term Incentive, benefits, and/or retirement savings plan – details on these elements of compensation are included within OMERS & Oxford offer letters.