General Administrative Assistant
2 months ago
Local applicants only. Onsite. English language fluence required (speak, write, read). Spanish required.
Major Responsibilities Helps maintain an efficient office environment. This position will provide administrative, secretarial and clerical support to various campus offices. Maintain a complete knowledge of basic office procedures and is in charge of the use and operation of the copy and fax machines.
Schedule: 2 days from 8am to 5pm, 2 days from 12pm to 9pm and alternate on Fridays. Campus close at 7:00pm on Friday
Specific Duties and Responsibilities
- Read, understand and comply with the University's mission, the catalog, the University's policies and procedures, the Staff Handbook and institutional effectiveness process
- Responds to communications (email/voicemail) on a daily basis
- Answer phones and transfer to the appropriate staff member
- Uses proper behavior and language in dealing with people that is appropriate to the workplace exemplifying a courteous and friendly manner.
- Greet public and clients and direct them to the correct staff member
- Receive, sort and distribute incoming mail
- Coordinate the coverage of the reception area to ensure proper handling at all times
- Faxing, scanning and copying of documents
- Receives visitors and potential enrollment appointments, and refers them to their proper destination ensuring established guidelines/procedures are followed
- Notify all active students of any late payments and any late payment charges incurred and ensure collection of funds
- Assist with the billing, receivables, and cashier functions of the campus
- Assist with monitoring, identifying, and placing student graduates who are employed or continuing with their education
- Assist with completing students’ registration process
- Ensure office equipment is properly maintained and serviced
- Perform work related errands as requested such as going to the post office and bank
- Supports placement test (TABE and ESL) and maintains the student academic file with the required documentation
- Distributes, collects and files Final Grades Roster from faculty and ensures that students’ records are kept according to FNU policy
- Support and participate in University Commencement Ceremonies
- Performs other duties as assigned
Must pass background test and per-employment drug screening.
Education and Experience
- Associates Degree (Bachelor required)
- English language fluency REQUIRED
- Spanish language working proficiency
- Working knowledge of Excel
- 1-2 years of related experience
- Competent computer skills including MS Office or equivalent
Job Type: Full-time
Salary: $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
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